This section lists each Receivables profile option. For each user profile option, we give a brief overview of how Receivables uses that profile, and tell you at which level you can set or update it.
The following profile options affect the operation of Receivables, but are not "owned" by Receivables:
Profile Options for Multiple Organization Support: If you use the Multiple Organization Support feature, you can assign operating units to responsibilities by using the following profile options:
MO: Operating Unit: Assign this profile option to an application responsibility to provide a user with this responsibility access to one operating unit.
MO: Security Profile: Assign this profile option to an application responsibility to provide a user with this responsibility access to multiple operating units.
MO: Default Operating Unit: Use this profile option to specify a default operating unit from the list of operating units assigned to your application responsibility through the MO: Operating Unit or MO: Security Profile profile option.
Note: If the MO: Operating Unit is set or you are assigned only one operating unit in the MO: Security Profile profile option, then the single operating unit becomes your default operating unit.
For more information, see: Oracle E-Business Suite Multiple Organizations Implementation Guide.
Indicate Attachments: This profile option lets you turn off the indication of attachments when querying records in Receivables. Setting this profile option to No can increase system performance. For more information, see the Oracle E-Business Suite Setup Guide.
This table indicates whether you can view or update profile options and at which levels your system administrator can update these profile options: the user, responsibility, application, or site levels.
A Required profile option requires you to provide a value. An Optional profile option already provides a default value which you can change.
The key for this table is:
Update - You can update the profile option
View Only - You can view the profile option, but cannot change it
No Access - You cannot view or change the profile option value
| Profile Option | Value | Default | User Access | System Admin Access: User | System Admin Access: Resp. | System Admin Access: App. | System Admin Access: Site |
|---|---|---|---|---|---|---|---|
| Tax: Allow Ad Hoc Tax Changes | Optional | No default | View Only | Update | Update | Update | Update |
| Tax: Allow Manual Tax Lines | Optional | No default | View Only | Update | Update | Update | Update |
| Tax: Allow Override of Customer Exemptions | Optional | No default | View Only | Update | Update | Update | Update |
| Tax: Allow Override of Tax Code | Optional | No default | View Only | Update | Update | Update | Update |
| Tax: Inventory Item for Freight (This profile option affects Receivables but is owned by another application) | Required | No default | View Only | Update | Update | Update | Update |
| Tax: Invoice Freight as Revenue (This profile option affects Receivables but is owned by another application) | Optional | No default | View Only | Update | Update | Update | Update |
| Tax: Lease Management Installed | Optional | No default | Update | Update | Update | Update | Update |
| Tax Taxware: Service Indicator | Optional | No default | View Only | View Only | Update | Update | Update |
| Tax Taxware: Tax Selection | Optional | No default | View Only | View Only | Update | Update | Update |
| Tax Taxware: Tax Type | Optional | No default | View Only | View Only | Update | Update | Update |
| Tax Taxware: Use Nexpro | Optional | No default | View Only | View Only | Update | Update | Update |
| Tax: Use Tax PL/SQL Vendor | Optional | No default | View Only | Update | Update | Update | Update |
| Tax: Use Tax Vendor | Optional | No default | View Only | View Only | Update | Update | Update |
| Tax Vertex: Case Sensitive | Optional | No default | View Only | View Only | No Access | No Access | Update |
| Tax Vertex: Secondary Taxes | Optional | No default | View Only | View Only | Update | Update | Update |
| AR: Allow Overapplication in Lockbox | Required | No | View Only | View Only | Update | Update | Update |
| AR: Allow Update of Existing Sales Credits | Required | Yes | Update | Update | Update | Update | Update |
| AR: Always Default Transaction Balance for Applications | Optional | No default | Update | Update | Update | Update | Update |
| AR: Application GL Date Default | Optional | Later of Receipt GL Date and Invoice GL Date | View Only | No Access | Update | Update | Update |
| AR: AutoInvoice Gather Statistics | Optional | No default | Update | Update | Update | Update | Update |
| AR: Bank Directory Source | Optional | No default | No Access | Update | Update | Update | Update |
| AR: Bank Directory URL | Optional | No default | No Access | No Access | No Access | No Access | Update |
| AR: Bills Receivable Batch Source | Optional | No default | Update | Update | No Access | No Access | No Access |
| AR: BPA Details Access Enabled | Optional | No | View Only | Update | Update | Update | Update |
| AR: BPA Print Output Directory | Required | No default | View Only | Update | Update | Update | Update |
| AR: Cash - Allow Actions | Required | Yes | View Only | Update | Update | Update | Update |
| AR: Change Customer on Transaction | Optional | Yes | View Only | Update | Update | Update | Update |
| AR: Commit Between Validations in Lockbox | Optional | No default | Update | No Access | Update | Update | Update |
| AR: Create Bank Charges | Optional | Yes | Update | View Only | Update | Update | Update |
| AR: Customer Text Last Successful Run | Optional | No default | No Access | No Access | No Access | No Access | Visible |
| AR: Customers - Enter Alternate Fields | Optional | Yes | View Only | No Access | Update | Update | Update |
| AR: Debug Level for Lockbox / PostBatch | Required | 3 | Update | Update | Update | Update | Update |
| AR: Default Exchange Rate Type | Required | No default | View Only | View Only | Update | Update | Update |
| AR: Default Open Receipts for Application | Optional | No | Update | Update | Update | Update | Update |
| AR: Deposit Offset Account Source | Optional | Auto-Accounting | No Access | No Access | Update | Update | Update |
| AR: Disable Receivable Activity Balancing Segment Substitution | Optional | No | No Access | Update | Update | Update | Update |
| AR: Enable SQL Trace | Optional | No default | Update | Update | No Access | No Access | No Access |
| AR: Enable Debug Message Output | Optional | No default | Update | Update | No Access | No Access | No Access |
| AR: Factor/Endorse Bills Receivable without Recourse | Optional | No | View Only | Update | Update | Update | Update |
| AR: GL Transfer Balance Test | Optional | Yes | View Only | Update | Update | Update | Update |
| AR: Include Receipts at Risk in Customer Balance | Required | No default | Update | Update | Update | Update | Update |
| AR: Invoices with Unconfirmed Receipts | Optional | No default | View Only | Update | Update | Update | Update |
| AR: Item Flexfield Mode | Optional | Concatenated Segment Entry | Update | Update | Update | Update | Update |
| AR: Lockbox and QuickCash Gather Statistics | Optional | Yes | Update | Update | Update | Update | Update |
| AR: Maximum Lines Per AutoInvoice Worker | Optional | No default | View Only | No Access | Update | Update | Update |
| AR: Override Adjustment Activity Account Option | Optional | Yes | View Only | Update | Update | Update | Update |
| AR: Receipt Batch Source | Optional | No default | Update | Update | Update | Update | Update |
| AR: Require Adjustment Reason | Optional | No | Update | Update | Update | Update | Update |
| AR: Require Receipt Method on Remittance Batch | Optional | No | View Only | View Only | Update | Update | Update |
| AR: Sort Customer Reports by Alternate Fields | Required | No default | View Only | No Access | Update | Update | Update |
| AR: Transaction Batch Source | Optional | No default | Update | Update | Update | Update | Update |
| AR: Update Due Date | Required | Yes | View Only | Update | Update | Update | Update |
| AR: Use Invoice Accounting For Credit Memos | Optional | Yes | View Only | Update | Update | Update | Update |
| AR: Use Oracle Approvals Management in Credit Memo Workflow | Optional | No | View Only | No Access | No Access | No Access | Update |
| AR: Use Parallel Hints | Optional | No | Update | Update | Update | Update | Update |
| AR: Use Statement, Dunning, and Late Charges Site Profiles | Optional | No | No Access | No Access | Update | Update | Update |
| HZ: Change Party Name | Optional | Yes | View Only | Update | Update | Update | Update |
| HZ: Internal Party | Optional | No default | Update | Update | Update | Update | Update |
| HZ: Name/Address Backwards Compatibility | Optional | Yes | Update | Update | Update | Update | Update |
| HZ: Show Only Active Addresses | Optional | No default | Update | Update | Update | Update | Update |
| Oracle Exchange Database Link | Optional | No default | No Access | View Only | View Only | View Only | Update |
| Default Country (This profile option affects Receivables but is owned by another application) | Required | No default | Update | Update | Update | Update | Update |
| Enable Transaction Code | Optional | No | No Access | Update | Update | Update | Update |
| Journals: Display Inverse Rate (This profile option affects Receivables but is owned by another application) | Optional | No | Update | Update | Update | Update | Update |
| OM: Item Flexfield (This profile option affects Receivables but is owned by another application) | Required | No default | View Only | No Access | No Access | No Access | Update |
| Sequential Numbering (This profile option affects Receivables but is owned by another application) | Optional | Not Used | Update | No Access | Update | Update | Update |
Use this profile if you have set Tax: Invoice Freight as Revenue to Yes (so that freight can be taxed) and you need to control the rate of tax applied to freight. You can do this by defining an inventory item of User Type Freight and setting this option to your new inventory item. When Order Management identifies this inventory item, it uses the Tax Codes (or Groups) assigned to it or Item Exceptions to control the applicable tax rates and accounting for the freight service. On the printed invoice, the description of the freight line will be derived from the inventory item that you defined, rather than the default description 'Freight'.
If you are using Oracle Order Management, this profile option determines how Order Management imports freight amounts to Receivables when you run the Receivables Interface program. Use this profile if you require freight amounts to be taxed by setting the profile option to Yes. If this option is Yes, Order Management will create a line item of type Line on the invoice for the freight amount identified on the Ship Confirm window, so that it can be taxed. When Receivables prints the invoice, this amount will be printed as the last invoice line with the description of Freight.
Set this profile option to Yes if you are using Oracle Lease Management. This profile option controls how certain leasing-specific fields display in various tax windows.
If the Taxware Sales/Use Tax System is your tax vendor, set this profile option to define your service indicator. Taxware uses the service indicator to identify the taxability in jurisdictions where the taxability differs according to the service indicator. Choose Service, Rental, or Non-service. A null value is equivalent to Non-service. See: Oracle E-Business Tax: Vertex Q-Series and Taxware Sales/Use Tax System Implementation Guide.
If the Taxware Sales/Use Tax System is your tax vendor, define this profile option to control whether jurisdiction-level jurisdiction codes should be used when calculating taxes. Choose Tax Only to calculate tax based on the ship-to address. Choose Jurisdiction and Tax to calculate tax based on the ship-to, ship-from, point of order acceptance, and point of order origin information. A null value is equivalent to Jurisdiction and Tax. See: Oracle E-Business Tax: Vertex Q-Series and Taxware Sales/Use Tax System Implementation Guide.
If the Taxware Sales/Use Tax System is your tax vendor, define this profile option to identify the default tax type for transactions that are passed to Taxware from Receivables. Taxware uses the tax type to determine how to calculate tax in jurisdictions in which tax calculations are different depending on the tax type. Choose Sales, Service, or Use. A null value is equivalent to Sales. See: Oracle E-Business Tax: Vertex Q-Series and Taxware Sales/Use Tax System Implementation Guide.
This profile option determines whether you use Nexpro, a function of the Taxware Sales/Use Tax System. Choose Yes if Taxware is your tax vendor. A null value is equivalent to No. See: Oracle E-Business Tax: Vertex Q-Series and Taxware Sales/Use Tax System Implementation Guide.
This profile option controls how AutoLockbox handles receipts when the payment amount is greater than the balance due for a transaction. When a payment exceeds the balance due, AutoLockbox closes the transaction and leaves a negative balance due for the item if both of the following are true:
AR: Allow Overapplication in Lockbox is set to Yes; and
the open debit item's transaction type has Allow Overapplication set to Yes
If either of these conditions are false, AutoLockbox applies only enough to close the transaction and leaves the remaining receipt amount unapplied.
This profile option determines whether a user can update existing sales credits or if additional sales credit records need to be created to maintain an audit trail.
This profile option determines the default amount applied value that displays in the Applications window, whether you enter applications directly or by using the Search and Apply feature. The default value includes discount amounts, where applicable.
If you set the profile option to Yes, then the default amount applied is the remaining transaction amount.
If you set the profile option to No, or if a null value exists, then the following defaulting rule is applied:
If the unapplied receipt amount is greater than or equal to the transaction, then the default amount applied is the remaining transaction amount.
If the unapplied receipt amount is less than the remaining transaction amount, then the default amount applied is the unapplied receipt amount.
If the unapplied receipt amount is negative, then the default amount applied is the remaining transaction amount (to prevent the negative unapplied amount from increasing).
This profile option determines how Receivables determines the default GL Date when you apply receipts. Choose one of the following values:
Later of Receipt GL date and Invoice GL date: Choose this value to use either the receipt GL date or the invoice GL date, whichever is later, as the default GL date for your receipt applications. This is the default value.
Later of Receipt GL date, Invoice GL date, and Current date: Choose this value to use the receipt GL date, the invoice GL date, or the current date, whichever is later, as the default GL date for your receipt applications.
This profile option determines if the AutoInvoice Master program analyzes and gathers information about the interface tables each time AutoInvoice is run. Analyzing tables ties up system resources.
If the value for this profile option is set to Yes, or is null, AutoInvoice analyzes the interface tables and gathers statistics.
If the value is set to No, AutoInvoice does not analyze the interface tables.
This profile option is used by iReceivables for bank account transfer payments that make use of the Automated Clearing House (ACH) network. The profile option provides iReceivables with access to the E-Payment routing directory through the Federal Reserve Financial Services web site, a local file downloaded from this web site, or both. iReceivables uses the E-Payment routing directory to derive the name of the bank or financial institution from the routing number that a customer enters to pay an invoice using an ACH bank account transfer.
This profile option determines the default bills receivable transaction batch source to use for bills receivable transactions. Enter a bills receivable batch source that you previously defined to default to the Bills Receivable window and the Bills Receivable Transaction Batches window.
This profile option determines the level of information internal users and customers can access online presented by Oracle Bill Presentment Architecture. If set to Yes, the user can access the details page of an online bill by clicking an active hyperlink in the Item Description column of the Lines and Tax table to view detail billing information from supplementary data sources. If set to No, no hyperlink is displayed and users cannot access a details page for billing detail.
This profile option identifies the output directory for invoice PDF files generated by the invoice batch print program submitted in Oracle Bill Presentment Architecture or Oracle Receivables. It also stores PDF files generated by the Print Preview feature of Interactive Preview when the user selects one or more invoices to print.
This profile option determines whether Receivables lets you create item level actions in the Applications window while you apply receipts. Valid item level actions include adjustments to your debit items or the creation of chargebacks for specific debit items.
If set to Yes, Receivables displays the Chargebacks or Adjustments window and lets you create chargebacks and adjustments when you choose either Chargebacks or Adjustments in the Applications window.
This profile option determines whether you can update customer names in the Transaction windows. If this option is Yes, you can update the bill-to and ship-to names of customers on your transactions.
Note: You cannot update the customer bill-to or ship-to information if the transaction is a chargeback, has activity against it, or has been posted, even if this profile option is set to Yes.
This profile option determines whether the AutoLockbox program will commit (save) after validating each record in a Lockbox transmission. If you set this profile option to No, AutoLockbox will only commit after validating all of the records in the transmission.
This profile option determines whether users can create bank charges when entering receipts in Receivables.
Other operations that this profile can affect include the following:
QuickCash
PostBatch
This profile option stores the last successful run date of the customer text data creation and indexing process. You must run the customer text data creation and indexing process to acquire good search results in the Text tabbed region of the Find/Enter Customers window.
This profile option controls whether users can enter information in the Alternate Name field in the Customers and Customer Addresses windows. This field lets you enter a phonetic representation of a customer name. Alternate names are used primarily in Japan to enter and sort customer information using Kana characters.
Receivables also uses this information when you choose Customer Name Sort as a parameter when printing certain Receivables reports (for example, the Customer Listing - Detail or Summary report). Refer to the AR: Sort Customer Reports by Alternate Fields profile option in this section.
This profile option determines whether AutoLockbox and PostBatch (Post QuickCash) are run in debug mode.
Enter one of the following values to indicate how extensive the debugging information saved to the log file will be:
0 - Save only the most severe messages and errors (default setting).
1 - Save messages that indicate entering and exiting various functions.
2 - Save any useful and informative messages.
3 - Save all other debug messages, including printing values of several important variables.
This option determines the default exchange rate to use when converting foreign currency transactions to your functional currency. Valid values are:
Corporate Exchange Rate - An exchange rate you define to standardize rates for your company. This rate is usually a standard market rate determined by senior financial management for use throughout the organization.
Spot Exchange Rate - An exchange rate you enter to perform a conversion based on the rate on a specific date.
User Specified Rate - An exchange rate you specify when entering a foreign currency transaction.
Note: If using the Automatic Receipts and Remittances Creation programs to pay foreign currency transactions, then set this profile option to a value other than User.
See: Scheduling the Automatic Receipts Creation program and Scheduling the Automatic Remittances Creation Program.
Use this profile option to indicate whether or not the following items should always be selected:
Include Open Receipts box in the Receipt Applications window (Tools menu)
Open Receipts box in the Search and Apply window
This profile option indicates which accounting source to use for a deposit's offset account. Receivables can use either AutoAccounting or the deposit's transaction type as the accounting source for the offset account.
This profile option lets you disable balancing segment substitution for receivable activities. This profile option does not affect the gain, loss, and rounding accounts that you define at the system options level.
If you set this profile option to Yes, then you must define a suspense account in the event that your activities and original transactions do not post to the same balancing segment value.
This profile option affects these activities:
Adjustments
Discounts (earned and unearned)
Late charges
Activity applications, such as receipt write-off activity, short term debt, and claims investigation
See: Using the Account Generator in Oracle Receivables.
Use this profile option to help resolve errors that can occur when generating iReceivables pages, such as web pages that appear with missing fields or data that displays incorrectly. This profile option activates a debugging program that inserts comments into your HTML source files to help your system administrator determine the cause of any errors.
This profile option determines whether you can create factored remittances or endorsements without recourse. The profile option controls this by allowing users to uncheck the With Recourse box in the Remittances window and the Transaction Batches window.
This profile option controls whether Oracle General Ledger will reject debit and credit balances that are not equal before posting to the general ledger.
Available values are:
Yes: Receivables will reject unbalanced debits and credits before posting to the general ledger. These rejected unbalanced debits and credits will be listed in the Unposted Items Report which runs automatically during the posting program.
No: Receivables will not reject unbalanced debits and credits before posting to general ledger.
This profile option controls whether Receivables displays items at risk and includes them when calculating customer account balances in the Account Details window. Set this option to No if you do not want to view items at risk in this window or include them when calculating the balance due.
This profile option lets you choose whether to adjust or credit invoices selected for automatic receipt. You can adjust transactions that have been approved, but not confirmed.
This profile option lets you choose the format to use for entering flexfield information for Line Items for commitments in the Transactions and Item Tax Rate Exceptions windows.
Available values are:
Always Pop a Flexfield Window: The item flexfield always pops up as you navigate through the field.
Concatenated Segment Entry: The item flexfield never pops up as you navigate through the field. Instead, you can type the item flexfield information directly into the field.
No Window for a Single Segment Flexfield: The item flexfield will only pop if it has more than one segment enabled.
Attention: The value you specify for this profile option at the user level takes precedence over the value that is set for this profile option by the system administrator at the site, application, responsibility, or user level.
This profile option lets you choose whether Lockbox or QuickCash analyzes the interface or interim tables or not.
This profile option lets you set a maximum number of lines per AutoInvoice worker.
This profile option lets you choose whether you can override the default adjustment account when entering or updating manual adjustments and when updating automatic adjustments. These changes must be made before posting to the general ledger.
Note: Overriding the adjustment account pertains only to adjustments whose receivable activity's GL account source is Activity. If the GL account source is not Activity, then the default adjustment account cannot be changed, regardless of this profile option setting.
Note: The profile option also controls the ability to change the Receivables Activity for an activity type of Adjustment. Through testing , it is found that if you create a Receivables Activity, for an Adjustment activity type, and then try to change the associated GL Account, it cannot be changed. However, if you change the profile AR: Override Adjustment Activity Account Option, then the Receivables Activity GL Account can be changed.
This is the default receipt source for the Batch field in the Receipts and Receipt Batches windows.
Only Receipt sources with a Receipt Source Type of Manual will be displayed in the list of values.
Use this profile option to control whether a reason is required when entering manual adjustments. If you set this option to Yes, then Receivables requires a reason whenever a manual adjustment is made.
Use this profile option to control whether the receipt class and receipt method are mandatory in the Receipt Remittances window.
This profile option controls whether Receivables will sort information using the value of the Alternate Name field in the Customers window when you run certain reports. To use this option, the AR: Customers - Enter Alternate Fields profile option must also be set to Yes.
Reports that can use this option include: the Customer Profiles Report, Receipt History Report, Applied Receipts Register, Unapplied and Unresolved Receipts Register, Automatic Receipts Awaiting Confirmation, Print Statements, Transaction Register, and the Customer Listing Detail and Summary reports.
This profile option determines the default invoice source that will appear in the Batch field of the Transaction and Credit Memo windows. Receivables only displays batch sources with a Transaction Source Type of Manual in the list of values for this option.
The value you specify for this profile option at the user level in this window takes precedence over the value set for this profile option by the system administrator at the site, application, responsibility, or user level.
This profile option determines whether you can update the due date (payment schedule) of a transaction in the Installments and Account Details windows.
Available values are:
Yes: Receivables lets you update the due date of a debit item to any date that is greater than the transaction date of this item. If you change the due date of your debit item, Receivables does not update the terms of this item.
No: Receivables prevents you from updating the due dates of debit items.
This profile option determines whether to assign your credit memo to the same accounts that are assigned to the invoice you are crediting.
This profile option determines which credit memo workflow to use: either the original workflow without Oracle Approvals Management (AME), or the AME workflow.
Use this profile option to select whether to use parallel hints while running the remittance program.
Use this profile option to select which customer account site to use, when picking profile amounts for statements, dunning, and late charges.
If set to Yes: The Generate Late Charges program uses the late charge policy specified on the account site with a Late Charges business purpose.
If set to No: The Generate Late Charges program uses the late charge policy specified on the billing site.
This profile option lets you enter the name of the database link between Oracle Exchange and Receivables when they are on two separate database instances. Set this profile option in Receivables after you create the database link to Exchange. You must set this profile option if you want to integrate your Exchange billing data with Receivables.
Please refer to the Oracle Exchange and Oracle Sourcing System Operator Implementation Guide, Release 6.2.2 and above, for complete information on the Oracle Exchange Billing integration with Receivables.