This section provides a brief description of some of the fields in the Receipts, Receipts Summary, Receipt Batches, and Receipt History windows.

Actual Count/Amount: The total number and amount of receipts in this batch. If you add receipts in different currencies to a batch, the total amount reflects the amount entered in all currencies, not just the batch currency. Receivables updates these fields when you add cash receipts to this batch.

Actual Value Date: (Receipt History window) The date when cash is withdrawn (for a payment) or deposited (for a receipt) in a bank account. Your bank usually provides this date on your bank statement. When you reconcile receipts with your bank statement in Oracle Cash Management, Receivables automatically updates this field with the bank statement line's value date.

Anticipated Value Date: (Receipt History window) The date you expect cash to be withdrawn (for a payment) or deposited (for a receipt) in your bank account. This field is optional. The bank uses this date to determine the available balance to apply interest calculations. This field is used by Oracle Cash Management's Cash Forecasting feature.

Application Notes: (Receipt History window) This field is used for receipts that are imported into Receivables via AutoLockbox.

If you select the Post Partial Amount as Unapplied box as one of your AutoLockbox options, then AutoLockbox can import a receipt into QuickCash with an unapplied amount even if any of the receipt's matching numbers are invalid. Receivables stores the invalid matching numbers in the Application Notes field.

This field, which you can update, holds a maximum of 2,000 characters.

You can display the Application Notes field in the Receipts Summary or QuickCash windows by choosing Show Field from the Folder menu.

Applied Count/Amount: The total number and amount of applied receipts in this batch. Receivables updates these fields when you apply cash receipts that are part of this batch.

Batch: The batch name associated with the lockbox transmission that created this batch. If the receipt status is Remitted, this is the name of the remittance batch. If the receipt status is Cleared, this is the name of the clearing batch. If the receipt status is Reversed, this field is null.

Cash Claims: The amount of non-invoice related claim investigation applications on the receipt.

Cash Claims Count/Amount: The total number and amount of non-invoice related claim investigation applications in this batch. Receivables updates these values when the claims that are part of this batch are settled.

Deposit Date: The deposit date for the receipt or receipt batch. This date defaults from the receipt or batch date. If you later change the receipt or batch date, then Receivables updates the deposit date accordingly, unless the deposit date has already been manually updated.

Difference Count/Amount: The difference between the Control and Actual receipt counts and amount for this batch. When you add cash receipts to this batch, Receivables updates the Actual, Difference, and Unapplied Count and Amount totals for this batch.

Discounts Unearned: The total discount that your customer did not earn, but you accepted. You decide whether your customers can take unearned discounts by setting the system option Allow Unearned Discounts to either Yes or No.

Instrument Number: This field is display only. Receivables defaults this value based on the receipt method. Your customers use payment instruments to pay you. For example, a payment instrument can be a credit card or a bank account. You can change the payment instrument by choosing Select Instrument, which opens the Payment Instrument window. From this window, choose Create/Update Instrument to update or create a payment instrument on the Payment Details page.

Line Number: (Receipt History window) Receivables enters a value for this field when you match receipts with bank statements in Oracle Cash Management.

Lockbox: The number of the Lockbox that created this batch.

Maturity Date: When you remit a receipt, Receivables uses the maturity date to determine when to transfer funds from your customer's bank to one of your remittance bank accounts.

Miscellaneous Count/Amount: Receivables updates these fields when you add miscellaneous receipts to this batch.

Name: The name of the Lockbox that created this batch.

On-Account Count/Amount: The total number and amount of on-account receipts in this batch. Receivables updates these values when you apply these receipts.

Partially Purged: This check box indicates whether some of the transactions in this batch have been deleted by the Archive Purge program. When transactions are partially purged, the Control Total section appears out of balance because the Actual Count and Amount fields no longer include the purged transactions.

Payment Method: This field is display only. Receivables defaults this value based on the receipt method.

Posted Date: The date this receipt posted to your general ledger. A receipt can be posted to your GL both when it is Remitted and when it is Cleared.

Postmark Date: The postmark date for the receipt.

Prepayments Count/Amount: The total number and amount of prepayment receipts in this batch. A prepayment receipt is not included in the Applied Count/Amount totals until the Automatic Receipts program applies the prepayment receipt to a prepaid invoice.

Prepayments: The total amount of prepayment receipts.

Receipt Class: You can assign a receipt class to a receipt source. Receivables derives the default receipt class from the Receipt Source for this batch. When you define a receipt class in the Receipt Classes window, you specify whether to create remittances for receipts with this class and whether you want to track when they clear after running the Automatic Clearing program.

Remittance Method: (Receipt Batches Summary window) A read-only field that indicates the remittance method of the batch in which this receipt is included. If the receipt is not included in a remittance batch, this field is null.

Returned Count/Amount: The total number and amount of receipts in this batch that you reversed using a Reversal Category of either 'NSF' or 'Stop'.

Reversed Count/Amount: The total number and amount of receipts in this batch that you reversed using a Reversal Category of 'Reverse'.

State: (Receipts Summary window) Possible receipt states are Applied, Unapplied, Unidentified, Non-Sufficient Funds, Stopped Payment, and Reversal-User Error. You cannot apply receipts with a state of Non-Sufficient Funds, Stopped Payment, or Reversal-User Error.

Statement Date: (Receipt History window) Receivables enters a value for this field when you match receipts with bank statements in Oracle Cash Management.

Statement Number: (Receipt History window) Receivables enters a value for this field when you match receipts with bank statements in Oracle Cash Management.

Tax Code: This field is used to report VAT in Germany. For more information, see "German VAT for On-Account Receipts Report" in the Oracle Financials for Europe User Guide.

(Identify By) Trans Number: The transaction number that identifies this receipt.

Unapplied: The amount of this receipt in your functional currency that has not been applied to a transaction.

Unapplied Count/Amount: The total number and amount of unapplied and partially applied receipts in this batch. Receivables updates these fields when you apply cash receipts that are part of this batch.

Unidentified Count/Amount: The total number and amount of unidentified receipts in this batch. Unidentified receipts are those for which you have not entered a customer.