The Archive and Purge feature lets you periodically save and delete transactions that you no longer need online to reclaim space in your database and improve system performance. There are eight different programs available from this window. Depending on which program you run, a report might be generated to show you all the transactions that have been purged. If you are running in Preview mode, the report shows all purge candidates.

Prerequisites

• Prepare Receivables to run archive and purge

To submit Receivables Archive and Purge programs:

1. Navigate to the Submit Requests window.

2. Enter the Archive and Purge program Name to submit, or select a one from the list of values.

3. Choose OK.

4. Enter parameters for submitting this program. See: Archive and Purge Parameters.

   Note: When you run either the Archive and Purge Summary or Detail report, you must enter the Archive ID to use to generate your report. The report uses the format RRMMDDHHMISS for the Archive ID (two digit numerical designations for year, month, day, hour, minute, and seconds). This Archive ID is assigned when the archive program is submitted.

5. Choose OK.

6. To print the results of this submission, enter Print Options. Enter the number of Copies to print, a printing Style, and the Printer to use.

7. To save the output to a file, check the Save Output check box.

8. To run this program more than once, enter Run Options. You can enter a Resubmit interval, a date and time To Start the resubmission, and an ending date on which to cease repeating.

9. Choose Submit. Receivables displays a concurrent Request ID for this submission. You can use the Concurrent Requests Summary window to view the status of your Archive and Purge programs.