You can review the applications for a receipt from the Receipts, Receipts Summary, or Applications window. In the Receipts window, use the Balances region to view the amount applied, unapplied, placed on-account or in claim investigation, any earned or unearned discounts, and the original amount of a receipt. In the Applications window, you can review all of the debit and credit items to which you have applied this receipt, or you can view only specific debit or credit items by executing a query.
You can also view summarized information about your receipts in the Receipt History window. The Receipt History window lists changes made to a receipt during its lifetime, including dates when the receipt was remitted, approved, confirmed, or reversed, and when each receipt state posted to your general ledger. You can also view the receipt amount at each phase and any functional currency gains or losses resulting from exchange rate adjustments. See: Foreign Currency Transactions.
You can view all activities against a receipt in the Activities window. Use this window to view each activity, its application date and amount, and status. You can also use the Activities window to view all activities against existing receipt applications (applied transactions).
You can view the total entered and functional amounts of your receipts in the Sums of Receipt Amounts window. The Sums of Receipt Amounts window displays the currency, count, entered amounts, and functional amounts of selected receipts.
Prerequisites
Navigate to the Receipts or Receipts Summary window.
Query the receipt to view.
The application summary fields are displayed in the Balances region of the Receipts window.
Note: You can also view these totals from the Receipts Summary window by placing your cursor in the window, choosing Show Field from the Folder menu, and then selecting the field to view (for example, Applied Amount or Discounts Earned).
Note: You can view the detail accounting lines for a receipt in the form of a balanced accounting entry (i.e., debits equal credits) by choosing View Accounting from the Tools menu. You can also choose to view the detail accounting as t-accounts.
See: Viewing Accounting Lines.
To review the specific applications for a cash receipt, choose Apply. To review the distributions for a miscellaneous receipt, choose Distributions.
Suggestion: To view only specific transactions in the Applications window, select Enter from the Query menu, enter the Customer Number, Transaction Number, or Amount Applied, then choose Run from the Query menu.
Navigate to the Receipts or the Receipts Summary window.
Query the receipt.
Choose Receipt History from the Tools menu.
Navigate to the Receipts or the Receipts Summary window.
Query the receipt.
Choose Activities from the Actions menu.
The Activities window displays all activity, both current and historical.
To view only current activities for a receipt, choose Apply. In the Applications window, you can view all current receipt application activities.
Navigate to the Receipts or the Receipts Summary window.
Query the receipt.
Choose Apply.
Select an applied transaction on the receipt, then choose Activities from the Actions menu.
The Activities window displays all activity, both current and historical, against the transaction that you applied this receipt to. This lets you see if any other payments were made to the selected transaction.
Navigate to the Receipts Summary window.
Query the receipts.
Select the receipt to view.
To select more than one receipt, press and hold the Control key while selecting receipts.
To select a range of receipts, select a receipt, press and hold the Shift key, then select another receipt.
Choose Receipt Totals from the Tools menu. Receivables displays the total entered and functional amount of the receipt(s) you selected in the Sums of Receipt Amounts window.
Navigate to the Receipts window.
Query the receipt.
Open the More tabbed region.