Add secondary ledgers to accounting setups at any time in the Accounting Options page.
If you add a balance level secondary ledger that uses a different currency from the primary ledger, a balance level reporting currency is generated for the primary ledger unless one already exists. This balance level reporting currency maintains the primary ledger's translated balances and is the source representation for the secondary ledger. In other words, when using GL Consolidation to transfer balances to the secondary ledger, transfer the balances from the source representation, the balance level reporting currency.
Note: The source representation is displayed on the Primary to Secondary Ledger Mapping page.
The ledger options for the primary ledger must be completely defined.
Navigate to the Accounting Options page.
Click Add Secondary Ledger.
This button will only appear after the ledger options for the primary ledger have a complete status.
Enter all relevant fields.
The table below describes selected fields in the Add Secondary Ledger page.
| Field | Description |
|---|---|
| Accounting Calendar | General Ledger uses the calendar periods that have the period type specified for journal entry, budgeting, and reporting with this ledger.
Note: Accounting Setup Manager reports an error if there are any gaps between periods in the accounting calendar or if any of the non - adjusting periods overlaps. |
| Subledger Accounting Method | If defining a balance or journal level secondary ledger, do not assign a subledger accounting method. If defining a subledger journals level secondary ledger, a subledger accounting method must be assigned to the secondary ledger and its primary ledger. Note: If defining an Adjustments Only secondary ledger for manual adjustments in General Ledger, do not assign a subledger accounting method. To use the Adjustments Only secondary ledger for both manual and automated adjustments from Subledger Accounting, assign a subledger accounting method to both the primary and secondary ledger. Additional Information: Subledger Accounting Methods |
| Data Conversion Level | To select Subledger, a subledger accounting method must be assigned to both the primary and secondary ledger. To select Adjustments Only, the secondary ledger must share the same chart of accounts, accounting calendar, and currency as the primary ledger. The subledger accounting method, if used, can be different from the primary ledger. However, to assign a subledger accounting method to the adjustments only secondary ledger, you must also assign one to the primary ledger. Note: The data conversion level cannot be changed. |
Note: After adding a secondary ledger, complete the Ledger Options step and the Primary to Secondary Ledger Mapping step to enable the secondary ledger for data entry.
You can only delete secondary ledgers before the accounting setup is complete. After the accounting setup is complete, you can disable the conversion of secondary ledgers. This prevents any journals that are entered in the primary ledger or source representation from being transferred to the secondary ledger.
Deleting a secondary ledger removes the ledger and all of its setup steps.
To delete secondary ledgers:
Navigate to the Accounting Options page.
Find the secondary ledger to delete and click the Remove Secondary Ledger icon.
Once you disable the conversion of secondary ledgers, it immediately prevents the propagation of journals from the primary ledger to the secondary ledger.
The disabled secondary ledger is still available for historical reporting and manual journal entries
Note: Balance level secondary ledgers cannot be disabled. To stop transferring balances from the source representation (primary ledger or balance level reporting currency) to the balances level secondary ledger, stop running consolidations.
Note: Adjustments only secondary ledgers cannot be disabled because journals are not automatically transferred to this secondary ledger.
To disable the conversion of secondary ledgers:
Navigate to the Accounting Options page.
In the Secondary Ledgers region, select the Disable Conversion icon for the secondary ledger to be disabled.
Note: Once the conversion of a secondary ledger is disabled, the status of the secondary ledger is changed to Disabled.