If you allow suspense posting for your ledger, General Ledger uses suspense accounts to balance journals for specific sources and categories.

Defining Suspense Accounts

When you define your ledger, you enable suspense posting and assign a default suspense account to your ledger. You can define other suspense accounts in addition to the default suspense account for your ledger. General Ledger posts a balancing amount to the default account when there is no suspense account defined with a matching source and category.

Prerequisites

• Define your ledger. The ledger's data access set should be assigned to the GL: Data Access Set profile option.

• Define your journal entry sources

• Define your journal entry categories

To define a suspense account:

1. Navigate to the Suspense Accounts window.

2. Specify the Ledger. Your data access set must provide read and write access to the ledger and one or more balancing segment values or management segment values.

3. Specify the Source and Category that applies to the suspense account you are defining.

   The default suspense account you specified when you defined your ledger appears with the source and category Other. You can define additional suspense accounts using Other for either the source or the category, but not both.

   Note that if you update the suspense account in the Ledger Options page in Accounting Setup Manager, the default suspense account is updated in the Suspense Accounts window. Likewise, if you update the default account in the Suspense Accounts window, the account in the Ledger Options page is updated.

4. Enter the Account against which the balancing amount should be posted. You can assign multiple unique combinations of source and category to a single account.

   Note: To create the account, your data access set must provide read and write access to the ledger and the balancing segment value or management segment value used in the suspense account. You only need read-only access to view the account.

   General Ledger automatically creates a suspense account for each balancing segment value. For example, if you want to create additional suspense accounts for the five companies in your chart of accounts, define suspense accounts for only one company segment value. General Ledger uses the account you enter for one company as a template for the remaining four companies. When you post out-of-balance transactions against any of the other four companies, General Ledger automatically substitutes the appropriate company segment value in your template.

5. Save your work.