A funds capture process profile is a setup entity that acts as a blueprint for funds capture processing. It is equivalent to the payment process profile for funds disbursement processing. When you create a funds capture process profile, you specify funds capture processing rules for a specific payment system. These funds capture process profile rules include how:
online messages, such as authorizations, for bank account transfers, credit cards, and debit cards are formatted and transmitted
settlements are aggregated into a settlement batch
settlement batches are formatted and transmitted
acknowledgements received from the payment system are received and parsed
payment system account information is linked into the payment process
Before you can set up funds capture process profiles, you must perform the following set up steps:
formats
transmission configurations
payment systems
funds capture payment methods
The purpose of setting up funds capture process profiles is to specify funds capture processing rules for a specific payment system. The funds capture process profiles contain all the rules necessary for the execution of funds capture orders for specific payment systems.
The region name that you see in the Create Funds Capture Process Profiles page is dependent upon the option selected in the Processing Type drop-down list.
If you select Bank Account Transfer from the Processing Type drop-down list in the Create Funds Capture Process Profile page, the Online Payer Verification region displays. By selecting outbound and inbound payment system formats, as well as a transmission protocol, the deploying company ensures that it can:
send an online message to the payment system, asking it to verify that the transmission configuration is set up correctly to capture funds from customer bank accounts
receive an online response message from the payment system
Note: Online Payer Verification is an optional feature and is not offered by all payment systems.
If you select Credit Card from the Processing Type drop-down list in the Create Funds Capture Process Profile page, the Online Authorization region displays. By selecting outbound and inbound payment system formats, as well as the transmission protocol, the deploying company ensures that it can:
send an online message to the payment system, asking it to authorize an online credit card payment from the customer's credit card account with the issuing bank
receive an online response message from the payment system
If you select Debit Card from the Processing Type drop-down list in the Create Funds Capture Process Profile page, the Online Debit region displays. By selecting outbound and inbound payment system formats, as well as the transmission protocol, the deploying company ensures that it can:
send an online message to the payment system, asking it to debit a customer's checking account for payment via the customer's debit card
receive an online response message from the payment system
By selecting outbound and inbound payment system formats, as well as the transmission protocol, the deploying company ensures that it can:
send a settlement request to the payment system, which includes individual online settlements for gateway-model payment systems and settlement batches for processor-model payment systems
receive an online response message from gateway-model payment systems
Payer notification is a message sent by the deploying company to each of its customers after the settlement or settlement batch is transmitted, notifying them of a funds capture transaction. This notification is formatted according to the option selected in the Format field of the Payer Notification region and delivered to the payer, that is, the deploying company's customer, by e-mail, fax, or United States mail.
Note: If the payment system is a processor, then the Automatically Submit at Settlement Completion check box appears in the Payer Notification region of the Create Funds Capture Process Profile page. If the payment system is a gateway, then the Automatically Submit at Settlement Completion check box disappears from the Payer Notification region of the Create Funds Capture Process Profile page.
By selecting outbound and inbound payment system formats, as well as the transmission protocol, the deploying company ensures that it can:
Actively retrieve a response from the payment system, acknowledging that a settlement or batch settlement was received or not received from the deploying company.
Parse the acknowledgement message.
Acknowledgements are sent from the payment system to the deploying company, indicating whether credit card or bank account transfer settlements were made. Acknowledgements can be pushed by the payment system onto the deploying company's system, or the deploying company may need to actively retrieve acknowledgements from the payment system. Acknowledgements can also indicate whether the settlement batch was processed and had successes or failures.
A payment system can reject a settlement batch when the batch is incomplete or missing information.
Settlement grouping begins when you select check boxes in the Settlement Grouping region of the Create Funds Capture Process Profile page. Selection of settlement grouping attributes specifies that settlements with the same settlement grouping attributes will be included in a unique settlement batch when that Funds Capture Process Profile is used.
The grouping example in the table below illustrates how settlements A to D are grouped into settlement batches, given the three settlement grouping attributes selected for Funds Capture Process Profile Y. The following settlement grouping attributes are used in the example:
First Party Organization
First Party Legal Entity
Settlement Date
Example of Settlement Grouping into Settlement Batches for the Funds Capture Process Profile Y
| Settlement | Settlement Attributes on Settlement | Unique Settlement Batches Contains... |
|---|---|---|
| A |
| Settlement Batch I contains:
|
| B |
| |
| C |
| Settlement Batch II contains:
|
| D |
| Settlement Batch III contains:
|
You can specify limits that apply to each settlement batch, including the maximum number of settlements in a batch.
The Exchange Rate Type drop-down list has the following options:
Corporate: An exchange rate you define to standardize rates for your company. This rate is generally a standard market rate determined by senior financial management for use throughout the organization.
Spot: An exchange rate which you enter to perform conversion based on the rate on a specific date. It applies to the immediate delivery of a currency.
User: An exchange rate you specify when you enter a foreign currency journal entry.
When you specify payment system accounts to be used with the funds capture process profile, you are effectively creating separate profiles at the account-level. By default, these account-level profiles are named by concatenating the funds capture process profile name and the payment system account name, but you can change it.
Once the identifier is entered, you can select the applicable transmission configuration that corresponds to each selected transmission protocol.
The transmission configuration options available in the Payment System Accounts region are dependent on the options selected in the Transmission Protocol fields.
Note: When you change options in the Transmission Protocols fields, you must clear the transmission configuration selections and reselect.
The following conditions apply to the selection of transmission configurations:
When you select a transmission protocol, the corresponding transmission configuration list of values only displays the transmission configurations for the selected transmission protocol.
If you do not initially select a transmission protocol and then select a transmission configuration, the corresponding transmission protocol field is populated.