The output generated when you preview or print business documents which contain contract terms depends on the business document type:
For some business documents, such as purchase orders, the output consists of full business document information, including the contract terms - case (A).
For other business document types, such as sourcing documents, the output consists of the contract terms only - case (B).
If the business document is an amendment, some additional information may also be printed.
If the business document includes clauses set up with the check box Allow Include by Reference selected and with text entered in the Reference Text field, the text displayed in the preview or print output for these clauses is the Reference Text, and not the clause text.
If the Contract Source of the business document is Structured Terms, then the printed contract terms are derived from the structured terms in the system, as seen on the Clauses tab of the Contract Terms page.
If the Contract Source of the business document is Attached Document, the following points apply:
The printed contract terms are an exact copy of the Primary Contract Document
In case (A), the system checks whether the Primary Contract Document was authored by the internal party through the Generate Word Document action.
If the Primary Contract Document was authored in this way, it is merged with the business document information to create one printed file.
Otherwise, the contract terms do not appear in the printed file. You can download the Primary Contract Document and print it from your desktop.
When a business document is submitted for approval, the contract terms viewed by the approvers are represented either by structured terms or by the Primary Contract Document, depending on the Contract Source.
Note: All text formatting options supported in the Clause Text field (see Updating Clauses) are also supported in the printed contract. Other formatting options, and some advanced Microsoft Word content, such as clipart or audio objects, that may appear in contracts, may not be supported in the printed contract.
This topic applies only to procurement contracts.
If you amend a deliverable variable, but do not explicitly amend any clause that contains that deliverable variable, the following occurs when you print the business document:
The clauses that use the amended deliverable variable show up as Amended, even if there were no explicit amendments for those clauses.