The Multiple Organizations (Multi-Org) access control feature enables you to define the operating units within a specific responsibility that users can have access to. With the latest release of Oracle Contracts, you can set up Multi-Org access control in the Contract Terms Library. This feature enables users to access multiple operating units from a given responsibility. In the previous release of Oracle Contracts, access to an operating unit through a responsibility was controlled using the MO: Operating Unit profile option. Users could define this profile option and access the library for the specific operating unit.

   Steps:

To define security profiles:

1. Log in to the Human Resources responsibility.

2. Open the Profile page.

   Navigation: Security > Profile page

3. Provide a name for the profile.

4. Select a business group to which all the operating units belong. If you have not defined your own business groups, select the default business group.

5. In the Security type field, select the "Secure Organizations by organization hierarchy and/or organization list" option from the list of values.

6. Navigate to the Organization Security tab. At this stage, you can select one of the following options:

   • Navigate to the Classification region and provide a list of operating units and their names. This will be the list of operating units under the security profile.

   • Select an organization in the Organization Hierarchy field. To use this option, you must first set up an organization hierarchy. For more information, see the Setting Up Organization Hierarchy.

7. Save your work.

8. Run the Security List Maintenance program.

   • You should select the One Named Security Profile option as the value for the Generate Lists for parameter and then provide the value of the security profile that you just created.

   • If you have multiple security profiles, you can run this program as many times as necessary. Also, you must run this program after you update the security profile definitions.

   Steps:

To set up the organization hierarchy:

1. Log in to the Human Resources responsibility.

2. Open the Organization Hierarchy page.

   Navigation: Workstructures > Organization >Hierarchy

3. Provide a hierarchy name.

4. Save your work.

5. Provide the version number and start date.

6. Save your work and close the window.

7. Query the hierarchy that you just created.

8. Navigate to the Subordinates region.

9. If you receive a warning message that indicates "The organization is not current as at the start date," ignore it and provide the list of operating units that you want to include in the hierarchy.

10. Save your work.