The process PRC: Year End Budget Rollover transfers year-end balances for top-down integrated project budgets to the next fiscal year. For all selected top-down integrated budgets, the process performs the following tasks:
Creates a new budget version
Calculates the transfer amount for each project budget line by subtracting the total actual and commitment balances from the budgeted amounts
Adds the transfer amount for each project budget line to the budget amount for the first period of the next fiscal year
Note: If a budget line does not exist for the first period of the next fiscal year, then the process calls the Project Budget Account Generation workflow to generate a new default account. If a budget line already exists for the first period of the new year, then the process does not derive a new default account.
Subtracts the transfer amount from the closing year to set the budget amounts to the transaction total for the year. For each account, the process subtracts the transfer amount from last period with a budget amount. If a task, a resource, or task and resource combination is budgeted across multiple accounts, then the process subtracts the transfer amount for each account from the last period with a budget amount.
For an example of how the process subtracts transfer amounts from the closing year, see: Year End Processing.
Creates a baseline for the new budget version
Generates encumbrance accounting events to transfer the unspent project budget encumbrance amounts from the fiscal year to the next fiscal year
Creates accounting in final mode for the encumbrance accounting events in Oracle Subledger Accounting
Validates funds against the General Ledger Funding Budget
Note: The baseline process performs a funds check on the new encumbrance entries in force pass mode. In force pass mode, all budgetary controls are ignored. The encumbrance entries to reserve additional funds in the new year are generated even if available funds for the General Ledger Funding Budget will be exceeded.
Creates final encumbrance journal entries in Oracle Subledger Accounting
When the process PRC: Year End Budget Rollover is complete, you run the process PRC: Transfer Journal Entries to GL to transfer the encumbrance journal entries to Oracle General Ledger. When you submit the process PRC: Transfer Journal Entries to GL, you can optionally choose to have the process post the journal entries. Otherwise, you can manually post the journal entries in Oracle General Ledger. For additional information, see: Transfer Journal Entries to GL.
Note: The baseline process updates funds balances in Oracle General Ledger. The process PRC: Transfer Journal Entries to GL does not affect funds balances.
You submit the PRC: Year End Budget Rollover process from the Submit Request window. See: Submitting Requests.
Closing Fiscal Year. You must specify the fiscal year from which you are transferring budget balances.
Organization Name. To optionally select all projects belonging to a specified project organization, select an organization name. Otherwise, leave this field blank.
From Project Number and To Project Number: Enter the range of project numbers that you want to include.
The following reports show the results of this process:
Year End Budget Rollover - Success Report. Lists all project budget amounts successfully rolled over to the next fiscal year. Rollover amounts are listed by project number and budget type.
Year End Budget Rollover - Exception Report. Lists any project budgets that failed the rollover process and displays a rejection reason.