This section describes the types of adjustments you can make to expenditure items. Whether you can adjust expenditure items depends on:
The project status of the project charged.
The transaction source (if the expenditure item was imported via Transaction Import).
The labor costing method if the expenditure is for labor.
Except where noted, you can also adjust project invoice lines. See: Adjusting Project Invoices.
You can correct the following attributes of a pre-approved expenditure item using the Pre-Approved Expenditure Entry windows.
date
expenditure type
project
task
amount
You make the corrections by reversing the original item and then creating a new item using the correct information. You cannot correct these items using the Expenditure Items window.
You can also change the project and task assignment of an expenditure item by selecting the Transfer adjustment action.
You cannot correct the expenditure type or supplier of supplier cost items in Oracle Projects. You must correct these attributes of supplier cost items in Oracle Payables.
You must correct expenditure items imported from Oracle Inventory or Oracle Manufacturing in their respective systems except for the transactions with a transaction source of Inventory Misc. You cannot reverse or correct expenditure items from these applications in Oracle Projects.
Expenditures processed using the Actual labor costing method or processed using the Standard labor costing method with an applicable labor costing rule that has been updated to the Actual labor costing method cannot be corrected. You must reverse the costed labor transactions and re-process them using the current, applicable labor costing rules. See Reverse Costed Labor Transactions, Oracle Project Fundamentals guide. This exception does not apply to accrued labor cost transactions subject to the Actual costing method.
Use the adjustment actions Billable to Non-Billable and Non-Billable to Billable to change the billable status of an expenditure item.
A billable item accrues work-based revenue and can be invoiced.
A non-billable item does not accrue work-based revenue and is not invoiced.
You may want to check the setup of the billable status of your project to reduce the number of items you need to adjust for billable classification. You can define tasks as billable or non-billable. You can further specify which items are non-billable using transaction controls. See: Controlling Expenditures.
Note: A supplier invoice on pay when paid hold with a single expenditure item becomes eligible for consideration by the Release Pay When Paid Holds concurrent program when you change the status of the expenditure item to non-billable. A supplier invoice with multiple expenditure items is eligible for the automatic release of payment hold only if all billable expenditure items are billed and paid in full and remaining expenditure items are non-billable. For more information, see Release Pay When Paid Holds.
For imported expenditure items, you can change the billable status only if the Allow Adjustments transaction source option is enabled on the transaction source that is associated with the expenditure item. For information about transaction sources, see: Transaction Sources.
See: Restrictions to Supplier Cost Adjustments.
Use the adjustment actions Capitalizable to Non-Capitalizable and Non-Capitalizable to Capitalizable to change the capitalizable status of an expenditure item.
A capitalizable item can be grouped into an asset line you send to Oracle Assets.
A non-capitalizable item cannot become an asset cost in Oracle Assets.
You can define tasks as capitalizable or non-capitalizable; you can further specify which items are non-capitalizable using transaction controls. See: Controlling Expenditures.
For imported expenditure items, you can change the capitalizable status only if the Allow Adjustments transaction source option is enabled on the transaction source that is associated with the expenditure item. For information about transaction sources, see: Transaction Sources.
See: Restrictions to Supplier Cost Adjustments.
You can place an expenditure item on billing hold. An item on billing hold is not included on an invoice until you release the billing hold on the item. A billing hold does not affect revenue generation.
You can place an expenditure item on one-time billing hold. An item on one-time billing hold is not billed on the current invoice but is eligible for billing on the next invoice. The one-time billing hold is released when you release the current invoice. A billing hold does not affect revenue generation.
If you have placed an expenditure item on billing hold, you use the release hold to take it off hold so the item can be billed.
You can recalculate the burden cost of an expenditure item if you find that the burdened cost amount is incorrect. To produce correct recalculation results, you must correct the source of the problem before redistributing the items.
When you select Recalculate Burden Cost for an expenditure item with the expenditure type class of burden transaction, no recalculation of the burden amount takes place.
You can recalculate the burden cost of an invoice line.
You can recalculate the raw cost of an expenditure item if you find that the raw cost amount is incorrect. To produce correct recalculation results, you must correct the source of the problem before redistributing the item.
For imported expenditure items, you can recalculate raw cost only if the Allow Adjustments transaction source option is enabled on the transaction source that is associated with the expenditure item. For information about transaction sources, see: Transaction Sources.
Expenditures processed using the Standard labor costing method use the current values of the applicable labor costing rule to recalculate raw cost. Ensure that the current applicable labor costing rule has the correct values before recalculating expenditures. Expenditures processed using the Actual labor costing method or processed using the Standard labor costing method with an applicable labor costing rule that has been updated to the Actual labor costing method cannot be recalculated. You must reverse the costed labor transactions and re-process them using the current applicable labor costing rules. See Reverse Costed Labor Transactions, Oracle Project Fundamentals guide. This exception does not apply to accrued labor cost expenditures subject to the Actual labor costing method
For information about adjusting supplier cost transactions, see: Restrictions to Supplier Cost Adjustments.
Note: You can recalculate the raw cost of expenditure items imported as costed to generate a new debit account, however, the cost amount does not change.
You can recalculate revenue if you find that:
The revenue or bill amount is incorrect due to incorrect bill rate or markup
AutoAccounting is incorrect
You must correct the source of the problem before redistributing the items.
You can recalculate cost and revenue if you find that:
The raw cost rate is incorrect
The burden cost multiplier is incorrect
AutoAccounting is incorrect
You must correct the source of the problem before redistributing the items.
If you recalculate cost, the revenue is automatically adjusted to ensure that revenue that is based on the cost (with markup or labor multipliers) is correct.
For imported expenditure items, you can recalculate cost and revenue only if the Allow Adjustments transaction source option is enabled on the transaction source that is associated with the expenditure item. For information about transaction sources, see: Transaction Sources.
Expenditures processed using the Standard labor costing method use the current values of the applicable labor costing rule to recalculate raw cost. Ensure that the current applicable labor costing rule has the correct values before recalculating expenditures. Expenditures processed using the Actual labor costing method or processed using the Standard labor costing method with an applicable labor costing rule that has been updated to the Actual labor costing method cannot be recalculated. You must reverse the costed labor transactions and re-process them using the current, applicable labor costing rules. See Reverse Costed Labor Transactions, Oracle Project Fundamentals guide. This exception does not apply to accrued labor cost expenditures subject to the Actual labor costing method
For information about adjusting supplier cost transactions, see: Restrictions to Supplier Cost Adjustments.
You can change the work type of an item. You can use this adjustment to reclassify an item for reporting and billing purposes.
Note: To change the work type, you must set the profile option PA: Require Work Type Entry for Expenditures to Yes.
Note: If you set the profile option PA: Transaction Billability Derived from Work Type to Yes, then changing the work type can affect whether a transaction is billable. In this case, changes to the work type follow the same rules as changes to the billable status for an expenditure item.
For imported expenditure items, you can change the work type if the Allow Adjustments transaction source option is enabled on the transaction source that is associated with the expenditure item. If the Allow Adjustments transaction source option is not enabled, then you can change the work type only if the change does not affect the billable status or capitalizable status of the expenditure item. For information about transaction sources, see: Transaction Sources.
See: Restrictions to Supplier Cost Adjustments.
You can edit the expenditure comment of an item. You can use this adjustment to make the expenditure comment clearer if you are including the comment on an invoice backup report.
You can split an item into two items so that you can process the two resulting split items differently. The resulting split items are charged to the same project and task as the original item.
For example, you may have an item for 10 hours, of which you want 6 hours to be billable and 4 hours to be non-billable. You would split the item of 10 hours into two items of 6 hours and 4 hours, marking the 6 hours as billable and 4 hours as non-billable.
For imported expenditure items, you can split an item into two items only if the Allow Adjustments transaction source option is enabled on the transaction source that is associated with the expenditure item. For information about transaction sources, see: Transaction Sources.
For information about adjusting supplier cost transactions, see:Restrictions to Supplier Cost Adjustments.
You can transfer an item from one project and task to another project and task.
Oracle Projects provides security as to which employees can transfer items between projects. Cross-project users can transfer to all projects. Key members can transfer to projects to which they are assigned. See:Security in Oracle Projects.
Oracle Projects performs a standard validation on all transferred items. For a description of the standard validation process and resulting rejection reasons, see: Expenditure Item Validation.
Oracle Projects also ensures that you only transfer items which pass the charge controls of the project and task to which you are transferring. If the items you are transferring do not pass the new project and task's charge controls, then you cannot transfer the item. See: Controlling Expenditures.
For imported expenditure items, you can transfer an item only if the Allow Adjustments transaction source option is enabled on the transaction source that is associated with the expenditure item. For information about transaction sources, see: Transaction Sources.
Expenditures processed using the Actual labor costing method or processed using the Standard labor costing method with an applicable labor costing rule that has been updated to the Actual labor costing method cannot be transferred. You must reverse the costed labor transactions and re-process them using the current, applicable labor costing rules. See Reverse Costed Labor Transactions, Oracle Project Fundamentals guide. This exception does not apply to accrued labor cost expenditures subject to the Actual labor costing method
For information about adjusting supplier cost transactions, see:Restrictions to Supplier Cost Adjustments.
You can change the functional or project currency attributes of multi-currency transactions. When you select Change Functional Currency Attributes or Change Project Currency Attributes from the Reports menu, a window is displayed where you can enter changes in the following fields:
Rate Type
Rate Date
Exchange Rate
The windows display the project or functional currency, depending on which currency you have selected, as well as the transaction currency.
The same conditions apply to changes in currency attributes that apply during transaction entry. See: Entering Currency Fields.
You can also change currency attributes for an expenditure using the Mass Adjustments feature. When you select Change Functional Currency Attributes or Change Project Currency Attributes under Mass Adjustments, most of the validations are performed by the costing program. See: Mass Adjustment of Expenditures.
Note: If the project currency and the functional currency for an expenditure item are the same, only the Functional Currency Attributes option is displayed on the Reports menu. Any changes you make to the functional currency attribute are copied to the project currency attributes.
You can update the bill group for the expenditures that are not billed. To update the bill group for a single expenditure item from the Reports menu select the Update Bill Group option.
Other Sources
Project Statuses, Oracle Projects Implementation Guide
Transaction Sources, Oracle Projects Implementation Guide