Integration with Other Oracle Applications

Payment Control enables project managers manage supplier payment for their projects. It integrates with Oracle Purchasing and Oracle Payables to create supplier invoices with automatic payment hold in Oracle Payables for purchase orders with complex payment terms of Pay When Paid and a deliverables schedule. Further, on interface of these supplier invoices from Oracle Payables to Oracle Projects as expenditure items, draft customer invoices generated on these expenditure items are automatically linked to these supplier invoices.

You can then schedule the Release Pay When Paid concurrent program to release pay when paid holds on supplier invoices for projects enabled for automatic release. You can enable projects for automatic release of pay when paid holds either at the project type level or at the individual project level. The program checks for receipts applied to linked customer invoices in Oracle Receivables before it releases the hold on the corresponding supplier invoice. You can also implement and use the Pay When Paid client extension to override the conditions of the release considered by the Release Pay When Paid Holds concurrent program. For example, you can use the client extension to release holds on all supplier invoices for less than $1000.

You can also manually link supplier invoices to draft invoices from the Supplier Workbench or when reviewing invoices. In addition, you can manually review hold conditions and release holds from the Supplier Workbench.

This includes payment holds on supplier invoices that are placed subject to suppliers fulfilling documentation deliverable requirements in a given time period. Such requirements can include insurance certificates, lien waivers, performance bonds, and professional certifications and recommendations. Integration with Oracle Purchasing enables you to track the due dates and submission status of supplier deliverables from the Supplier Workbench. For example, you can track insurance certificate expiration and receipt dates, whether lien waivers have been executed, liens filed and released, and whether bonding has been approved.

Payment Control provides the Send AR Notification workflow to enable project managers track receipts applied to customer invoices in Oracle Receivables. You can customize the workflow to send notifications to recipients other than the default recipient of project manager. If you enabled AR Receipt Notification for your projects and the notification includes receipts applied to customer invoices that are linked to supplier invoices on payment hold, you can manually review these invoices and release holds on supplier invoices from the Supplier Workbench.

Additional Information: A project manager may link payment to supplier based on these conditions:

Successful completion of contracted works.
Payments due from customers.
Fulfillment of other contractual deliverable.

Further, cost for which the supplier is liable may be deducted from payments to ensure the project manager recovers costs from damages, work completed by someone else or for miscellaneous costs incurred on the supplier's behalf. Such cost recoveries may be tied to changes in the scope of work in a project.

Any one of these supplier commitments must be completed before retention invoices can be paid:

Unprocessed deduction requests that result in debit memos in Oracle Payables.
Unmet PO deliverable.
Unprocessed payments.

If any of these commitments are not fulfilled then these retention invoices will be placed on hold in Oracle Payables. Project managers can release this hold once the commitments are fulfilled.