This process is applicable when you have selected the Actual Costing method for the labor costing rule associated to the expenditure employee, organization or operating unit. You can use this process to import costed payroll amounts from Oracle Payroll or from an external third party application source using a standard import table. This process supports only primary HR assignments for project employees. See: Distributing Labor Costs and Collecting and Processing Project-Related Timecards in Oracle Projects Costing User Guide.
Run this program to distribute and apply actual amounts from Oracle Payroll or a third party payroll to timecard expenditure itemsand create labor transactions. The Process Payroll Actuals program determines the amounts to distribute, generates accounting distributions, calculates burden cost and updates the expenditure items. Payroll actuals may be distributed as burden costs or miscellaneous costs in addition to raw labor costs. Burden schedules can be applied to distributed payroll amounts.
Payroll actuals are separated into Costed Payroll Sets for processing and amounts in a single set cannot be combined on the same expenditure item. A costed payroll set is defined by:
Payroll Name
Payroll Period (start and end dates)
Payroll Source (Oracle Payroll or third party application)
You submit the PRC: Process Payroll Actuals process from the Submit Request window. See: Submitting Requests
Enter the following parameters to interface payroll actuals from Oracle Payroll or import amounts from an external third party source:
Operating Unit: Select the applicable operating unit. The list of values displays all operating units to which you have access based on your security profile.
From Date and To Date: Enter the payroll period to include any payroll amounts within this period in a costed payroll set.
Enable Streamlined Processing: If enabled, the program creates cost distribution lines and accounting entries. It processes burden transaction costs and miscellaneous transactions automatically. The programs only process the selected costed payroll set.
Payroll Name: Optionally, select the payroll name. The list of values displays all payroll names available for the specified date range that are not yet processed. You can select only one payroll to process if you decide to select a payroll. Otherwise all eligible payrolls are processed and separated into different costed payroll sets for processing. You can select payroll names from valid payrolls in Oracle Payroll or from the third party import table.
Employee Organization: Optionally, select the employee's organization. The list of values displays all expenditure organizations that belong to the selected operating unit. The program selects only payroll amounts for employees assigned to the selected organization.
Employee: Select the applicable employee. The list of values displays all the employees belonging to the selected operating unit. If you have selected an employee organization, then the list of values displays employees belonging to the selected organization only. The program selects only payroll amounts for the selected employee.
This process generates a reconciliation report. In this report, separate sections provide totals for amounts imported or interfaced and amounts distributed to project expenditure items. A difference between the amounts indicates that some of the payroll amounts were rejected by the processing program. You must run the Process Payroll Actuals Exception Report process to generate the exception report that lists the rejections and reasons for rejection