The process PRC: Interface Supplier Costs retrieves project-related supplier costs and interfaces them from Oracle Purchasing and Oracle Payables to Oracle Projects. If you use accrual basis accounting as the primary accounting method, then the processes interfaces the following project-related supplier costs to Oracle Projects:
Receipt accruals from Oracle Purchasing
Accounted supplier invoice distributions from Oracle Payables
Tax lines for intercompany invoices from Oracle Payables
Accounted payment discounts that are distributed to invoice distributions from Oracle Payables
If you use cash basis accounting as the primary accounting method, then the process interfaces invoice payments from Oracle Payables to Oracle Projects.
For receipt accruals, payments, and discounts, the process uses the profile option PA: Default Expenditure Item Date for Supplier Cost to determine the expenditure item date.
The process populates the Transaction Import Interface table and uses Transaction Import to import supplier costs into Oracle Projects.
The process validates expenditure item dates for supplier costs. If the expenditure item date for an expenditure item fails validation, then the process rejects the transaction and leaves it in the Oracle Projects interface table. You must either change the date setup in Oracle Projects or change the date for the expenditure item. You can use the Review Transactions window to change the date for a rejected expenditure item. Oracle Projects picks up the revised date for the rejected transaction the next time that you run the process PRC: Interface Supplier Costs.
The process also initiates the AUD: Supplier Costs Interface Audit concurrent program.
Note: To update the expenditure item date in the Review Transactions window, the Allow Interface Modifications option must be enabled for the transaction source. See: Transaction Sources.
Use the Submit Request window to submit the PRC: Interface Supplier Costs process. See: Submitting Requests.
You can submit the process as part of a streamline process. For information about streamline processes, see: Submitting Streamline Processes.
Project Number. Enter the number of the project whose supplier invoice distribution lines you want to transfer. If you leave this parameter blank, the process selects all eligible supplier invoice distribution lines for all projects.
Batch Name. Enter the batch name that you want to create for the group of invoices you will import. The batch name you enter is used as part of the expenditure batch name that will be created for this batch.
Through GL Date. Enter the GL Date through which you want this process to select supplier cost distribution lines. If you leave this parameter blank, the process selects all eligible supplier cost distribution lines regardless of their GL Dates.
Through Transaction Date. Enter the Transaction Date through which you want this process to select supplier invoice distribution lines. If you leave this parameter blank, the process selects all eligible supplier invoice distribution lines regardless of their Transaction Dates.
Interface Supplier Invoices. Select Yes if you want to interface supplier invoices. When you set this parameter to Yes, the process interfaces project-related supplier invoice costs from Oracle Payables to Oracle Projects. If an invoice distribution is matched to a purchase order line that is set to accrue on receipt, then the process only interfaces any additional invoice amounts. Additional amounts can include tax, miscellaneous, and freight charges added during invoice entry, or price and exchange rate variances.
Interface Receipt Accruals. Select Yes if you want to interface receipt accruals. When this parameter is set to Yes, the process interfaces receipt accruals from Oracle Purchasing to Oracle Projects. This parameter only applies when you use accrual basis accounting.
Attention: When you use accrual basis accounting and select this parameter, the process interfaces the accrued cost associated with the receipt from Oracle Purchasing to Oracle Projects. For invoices associated with these receipt-accrual transactions, the process only interfaces variances from the invoice.
Interface AP Discounts. Select Yes if you want to interface payment discounts. When this parameter is set to Yes, the process interfaces invoice discounts amounts that Oracle Payables has prorated across project-related invoice distributions to Oracle Projects.
Note: To interface AP discounts, your implementation team must set the profile option PA: AP Discounts interface start date (mm/dd/yyyy) to specify when Oracle Projects retrieves and interfaces payment discounts from Oracle Payables. The value of this profile option, in conjunction with the discount method that you specify for the Payables Options, determines what discounts the process PRC: Interface Supplier Costs interfaces to Oracle Projects. For more information, see: Profile Options, Oracle Projects Implementation Guide.
The interface program initiates the AUD: Supplier Costs Interface Audit concurrent program. The interface audit reports shows you the results of the interface program. These reports show amounts in the functional and transaction (AP invoice) currencies.
Supplier Cost Interface Audit. Lists all supplier cost distribution lines that the interface program successfully interfaced to Oracle Projects. In addition, the report provides summary information to display the total number and total costs of the interfaced transactions.
Supplier Cost Interface Exceptions. Lists all supplier cost distribution lines that the interface program failed to interface to Oracle Projects. The output report lists the rejection reason for each transaction that failed to interface.
The interface process also generates an output report to show you a summary of the interface results.