When you submit a current working plan version, Oracle Projects calls the Budget Verification extension. If the plan version passes the extension rules, then the system changes the budget or forecast status to Submitted. If the plan version does not pass the extension rules, then the status remains set to Working.

If the Use Workflow for Status Changes option is enabled for the plan type at the financial plan type level, then the system changes the plan version status to Submitted when the version is submitted. After approval, the system changes the status of a budget to Baseline and the status of a forecast to Approved.

You can use the plan version status to inform individuals or groups who have different responsibilities with regard to budgets and forecasts. For example, if project managers create plan versions and the accounting department is responsible for creating baselines, the plan version status informs users when a plan version is ready for their use.

You can choose to Rework a working plan version after it is submitted if you need to make changes before you create a baseline or approve a forecast (for example, if you accidentally submit the plan version or find errors). However, you cannot enter amounts or make changes to a plan version while Workflow is active.

If the Allow Edit After Initial Baseline option is enabled for an approved budget financial plan type, then you can edit and submit a working version after the creation of an initial budget baseline. However, if this option is not enabled, then you can update an approved budget only by creating a change order that records the financial impact of the change and by implementing the financial impact of the change order in the budget.

You can submit a current working version from either the Maintain Budget Versions or Maintain Forecast Versions page or the Edit Budget or Edit Forecast page. For more information on submitting plan versions, see: Maintaining Plan Versions.

For non-shared structures, the task descriptive flexfields are displayed in Financial: Tasks, Update Financial Tasks.