After you submit a batch, you can add, delete, and revise expenditures and expenditure items. You also must correct a batch if your supervisor rejects and returns a submitted batch to you.

If the batch has a status of Submitted, locate the batch, return its status to Working, and change the expenditure or expenditure item before resubmitting the batch.

If the batch has a status of Released, correct the individual expenditure items by reversing the full amount of the original item and then entering the correct information. For example, if you entered six hours on a timecard expenditure item when the correct number of hours is four, create a reversing item equal to a negative six hours, then add a new expenditure item of four hours. To enter the corrected items, create a new batch and then follow the normal steps for submitting and releasing expenditures.

To rework (correct) a submitted or returned batch:

1. Navigate to the Find Expenditure Batches window and find the expenditure batch you want to rework.

2. From the Expenditure Batches window, choose Rework. The status of the batch changes from Submitted to Working.

3. Choose the Expenditures button to display the expenditures in the Expenditures window, then make corrections to any expenditure or expenditure items in the batch.

4. Save your work and submit the batch again. See: Submitting an Expenditure Batch.

To correct a released expenditure item:

1. Create a new batch for the correction items. The Expenditure Ending date must identify the week that includes the expenditure item you are reversing. See: Entering Pre-Approved Expenditure Batches.

   Note: Optionally check the All Negative Transactions Entered As Unmatched check box if you want to enter transactions with negative amounts and do not want Oracle Projects to search for corresponding existing transactions.

2. In the Expenditure Items window, select the Reverse Original button.

   Note: Instead of choosing the Reverse Original button, you can enter a negative amount in the Quantity field. Negative amounts are preceded by a minus (-) sign. If you have checked the All Negative Transactions Entered As Unmatched check box, Oracle Projects will not search for corresponding existing transactions. Otherwise, Oracle Projects will prompt you to confirm the creation of each negative transaction that does not have a corresponding existing transaction.

3. In the Reverse Expenditure Items window, fill in all the fields to specify the item you want to reverse. Then choose the Reversal button.

   The system inserts a reversing (negative) expenditure item into the batch.

4. Finish entering the batch and submit the batch. See: Submitting an Expenditure Batch.

   Note: Expenditure batches can contain both positive and negative transactions.

The Pre-Approved Expenditure Entry: Update Released function security allows the status of uncosted preapproved expenditure batches to be modified from Released to Update Released. The batches eligible for this type of status change include the following:

• Uncosted pre-approved expenditure batches imported through custom transaction sources

• Uncosted pre-approved expenditure batches in Released status (not cost distributed)

• Uncosted pre-approved expenditure batches containing expenditures other than uncosted net zero adjustments