Use the MGT: Invoice Review report to review the draft invoices of a particular project. You can use this report to verify your draft invoices before approving and releasing them for interface to Oracle Receivables for final customer invoice generation.
The report does not include partially written-off amounts on invoices.
This report begins by listing header information regarding the project. It also displays project totals, including the withheld retention and billed retention amounts, the unbilled receivables amount to date, the the currency amount of expenditure items on hold, and the budgeted revenue.
For each draft invoice selected, this report displays invoice header information including the customer name, the percentage of the total invoice amount for which the customer is responsible, withheld amount, whether it is a retention invoice, and the invoice status. It also displays the AR Invoice Number that is created when you interface your draft invoice to Oracle Receivables.
If you regenerate a draft invoice to credit a previously released invoice and create a customer credit memo, this report displays the number of the original approved invoice in the Credit of Number field.
Below the invoice header information, this report displays all the invoice line items of the draft invoice. The invoice line descriptions appear on the final customer invoice when it is generated in Oracle Receivables. You can change the look and content of your invoice line descriptions by regenerating the draft invoice after first selecting new labor or non-labor invoice formats for your project.
This report finishes by listing a summary of the revenue-distributed expenditure items and billing events that have not yet been billed for this project.
In addition to submitting the MGT: Invoice Review report from the Submit Reports window, you can also submit this report from the Review Invoices, Adjust Invoices, and Release Invoices windows by selecting Print Invoice Review.
The following parameters are required.
Invoice Status. To limit the report to a particular invoice status, select the invoice status. You can select to generate the report for all invoices or limit the report to invoices by their release, approval, and Oracle Receivables transfer status.
Display Details. Select Yes to display all expenditure items for that invoice line. Select No to display only invoice lines.
Display Unbilled Items. Enter Yes to include any items that have not been billed or are on hold. Otherwise enter No.
You can enter other additional parameters listed below to further limit the report.
Project Number. Select a project number to limit invoices reported by the selected project.
From/To Project Number. Enter start and end project numbers to limit invoices reported by a range of projects.
Project Status. Use this to limit the report to invoices for projects with the selected status. Alternatively, leave the default setting of All except Closed to display invoices for open projects in any status.
Project Closed After. If you selected a project status of All or All except Closed, enter a date to limit the report to invoices for projects closed after this date.
Draft Invoice Number. Enter the invoice number to limit the report to the specified invoice.
Start Organization. Select an organization to limit the report to invoices for projects of the selected organization.
Project Member. Select a name to limit the report to invoices for projects that this works for.
Project Role Type. Select a project role. Then, enter the name of the project member in this role to limit the report to invoices for projects on which the named person plays this role.