You must define at least one segment of the Cost Allocation key flexfield; you may define as many as 30 segments. To set up this flexfield, consult the explanations and procedures given in the Oracle Applications Flexfields Manual.
You can control which segments of the Cost Allocation flexfield appear in each of the windows from which users can make entries to this flexfield.
Oracle HRMS implementors and users make selections from the lists in the Cost Allocation flexfield's segments at different levels, that is, in several different Oracle HRMS windows. However, in a particular window, they usually need to access only certain segments of the flexfield.
Example
When defining a payroll you need only the segment containing the companies or ledgers to which a payroll's labor costs should go. When defining a link for an earnings or deduction element, you may need only the segment containing the list of the costing and balancing GL codes. You are likely need the segment containing the list of cost centers only when defining an organization or employee assignment, or making an element entry.
You control the appearance of a Cost Allocation flexfield segment in a particular window by enabling qualifiers for the segment. When you enable a particular qualifier for a segment, this causes the segment to appear and be available for entry in a particular window, as follows:
Cost Allocation enabing segments and qualifier's table
| Qualifier | Enables Segment's Appearance in |
|---|---|
| Payroll | Payroll window |
| Element Link | Element Link window |
| Organization | Organization window |
| Assignment | Assignment Costing window |
| Element Entry | Element Entries window |
The following table lists the five levels, and the correct order of processing priority.
Cost Allocation qualifiers level table
| Level | Qualifiers for this Level | Typical Segments Displayed at this Level |
|---|---|---|
| Payroll | Payroll | Company code, ledger |
| Element Link | Element, Balancing | GL account codes for costing and balancing |
| Organization | Organization | Cost centers |
| Assignment | Assignment | Project or product codes, or cost centers that do not map onto organizations |
| Element Entry | Element Entry | Project or product codes (for employees who submit timesheets) |
A code entered at a lower level can override a code entered at a higher level. This means that if a segment is populated at element entry level, it overrides all other levels. You can enable as many qualifiers as necessary for a particular segment.