To define an element link:Use the Element Link window to define groups of assignments that are eligible for an element.
Note: When you define a link for a benefit or for an entitlement item in a collective agreement, do not select any eligibility criteria. Instead use participation eligibility profiles to restrict eligibility for the benefit or entitlement item.
Note: When querying data the Element Link window returns values for Payroll, Location and Position and Organizations, irrespective of the security profile restrictions set, enabling you to view the links already created. You cannot create links for data outside your security profile.
To define an element link:Set your effective date to the date you want the eligibility criteria to come into effect.
In the Element Name field, select the Element for which you are defining a link.
Check the Standard check box if you want all employees who are made eligible by the link to receive the element automatically.
You can only create a standard link if the element is recurring and multiple entries are not allowed by the element definition.
In the Eligibility Criteria region, select the assignment components that constitute this eligibility rule. If you want to link to all employees, do not enter any eligibility criteria.
You can link to all payrolls or to a specific payroll. Do one of the following:
Leave the Payroll field blank and check the Link to all Payrolls check box if you want employees assigned to any payroll to be eligible. This rule excludes employees who are not assigned to a payroll.
Select the name of a specific payroll if you want only employees on that payroll to be eligible for the element. Do not check the Link to all Payrolls check box.
Leave both fields blank if assignment to a payroll is irrelevant to eligibility for the element.
To enter costing information for the link:Select the Costable Type. The default is Not Costed, meaning that the system maintains no costing information for the element.
To allow entry of costing information at all levels, including the assignment and element entry levels, select Costed This is the appropriate selection for most elements representing earnings types.
If you do not need to cost the element at organization and assignment levels, select Fixed Costed. This is appropriate for some deductions, which are irrelevant to labor distribution analyses.
If you want to distribute overhead costs (such as employer contributions to a pension plan) over other elements, select Distributed.Then select a Distribution Set.
Note: Some element classifications for your legislation may be predefined as Not Costed and you cannot override this.
Check the Transfer to GL check box if the payroll run results from this link should be transferred to the general ledger.
Use the Costing field to select a GL account code and, if present, account codes of labor distribution or other systems in which to collect the run results of this element. Then use the Balancing field to select the GL account that balances this one.
For deductions elements:
Select the code for the GL account to credit in the Costing field, and the code for the account to debit in the Balancing field.
For elements in all other classifications:
Select the code for the GL account code to debit in the Costing field, and the code for the account to credit in the Balancing field.
Note: Depending on your set up of the Cost Allocation flexfield, the Balancing field may not be enabled.
You can use a batch process to create multiple links more efficiently than creating each link individually.
To create element links in a batch operation
Check the Create in Batch Mode check box to specify that you want to defer creation of this element link until later when you run the Generate Element Links process. Alternatively, leave the box unchecked if you want to create this element link immediately.
View the Link Status to confirm the status of your link:
Unprocessed - you have selected this element link for creation as part of a batch, but the Generate Element Links process has not started yet.
Processing - the Generate Element Links process is now attempting to create this link.
Complete - the Generate Element Links process has completed, and you have successfully created this element link.
Incomplete - the Generate Element Links process has completed, but this element link was not included in the processing and you have not yet created the element link. Correct the link definition before rerunning the Generate Element Links process.
Error - the Generate Element Links process failed to complete, and you have not yet created the element link. Correct the link definition before rerunning the Generate Element Links process.
Run the Generate Element Links process to complete the creation of those links that you selected for batch processing.
To enter qualifying conditions for the link:Go to the Qualifying Conditions region. Here you can add or change age or length of service requirements for this particular eligibility rule.
The system checks these conditions when you make an entry of the element. If the employee does not meet the qualifying conditions, you receive a warning.
To adjust input values for the link:Save your link definition and choose the Input Values button to display the Link Input Values window.
Use this window to:
Enter a new default or change one entered at the element level
Check the Costed box to maintain costing information for an input value.
Change the maximum, minimum or both for an input value. Logically, the new values should be within the range you defined for the element as a whole. However the system does not enforce this.