Users access standard windows, configured windows, and the first window in a task flow through the menu structure displayed in the Navigator window. Each responsibility includes a menu structure to restrict the windows users can access, and what they can do on these windows.

A function is a part of an application's functionality that is registered under a unique name for the purpose of assigning it to, or excluding it from, a responsibility. There are two types of functions: form functions, and non-form functions. For clarity, we refer to a form function as a form, and a non-form function as a subfunction, even though both are just instances of functions in the database.

Using Function Security system administrators can further restrict access to individual menu options. You can include:

• Standard windows, displayed in edit or view-only mode

• Configured windows, on which you have restricted the range of data that can be displayed

• The first window in task flows that link a number of windows that are used in sequence to complete a task

By defining menus with function security for groups of users, you can:

• Limit the range of information users can access for the applicant and employee records available to them

• Improve users' efficiency in using the system by reducing menu choices

• Restrict users to query-only access to some or all windows

Each responsibility you define must be linked to a root menu. The root menu lists the menu options when the Navigator window first opens.

The Default Menu Structure

The AutoInstall program creates a default menu structure for your HRMS product. This menu structure enables you to access all of the windows for your system. Normally, only a system administrator has access to the full default menu structure.

The supplied menus give you access to all of the available submenus. However, a number of predefined functions are not enabled on these menus. If your localization requires these menus, you need to add them for the responsibilities that should have access to these functions.

• HR View Medical

  This causes the Medical Information tabbed region to display in the People window.

• HR View Background

  This causes the Background Information tabbed region to display in the People window.

• HR View Benefits

  This causes the Benefits tabbed region to display in the People window.

• HR View Rehire

  This causes the Rehire Information tabbed region to display in the People window.

• Salary Administration: Approve

  This enables the user to approve salary proposals in the Salary Administration window and the Salary Management folder.

• HR View Projects Information

  This causes the Projects Information tabbed region to display in the Assignment window. You must have Oracle Projects installed to display this region.