Oracle HRMS provides a convenient way to maintain information about the various absence types your enterprise recognizes. To facilitate reporting and analysis of employee absences, you can distinguish between absence types and absence categories. An absence category is a group of related absence types.
Some absence categories may be predefined for your legislation. The table below contains examples of absence categories and types, for illustration purposes only. You can extend the list of predefined categories and define your own absence types, as required.
Example Absence Categories and Types:
| Absence Category | Absence Type |
|---|---|
| Medical Leave | Illness or Injury |
| Work-related Injury | |
| Work-related Illness | |
| Medical Appointment | |
| Family Leave | Paid Maternity/Paternity |
| Unpaid Maternity/Paternity | |
| Dependent Care | |
| Personal Leave | Compassionate Leave |
| Personal Business | |
| Professional Leave | Certification Classes |
| Meeting Attendance |
Also, to assist with absence reporting and analysis, you can provide reasons to select from when recording employees' time taken for an absence type. For example, if you need information to analyze the particular family-related responsibilities that cause employees to miss work, you can define reasons for absence types as follows:
Example Absence Category, Types and Reasons:
| Absence Category | Absence Type | Absence Reasons |
|---|---|---|
| Family Leave | Paid Maternity/Paternity | Birth of a child |
| Adoption of a child | ||
| Dependent Care | Child Care | |
| Elder Care | ||
| Disabled Care |
Setting up each absence type is essentially a two-step process. One step involves defining the type, that is, entering its name, and optionally selecting a category and reasons for it. The other step involves defining an element to associate with the type. This element serves two important purposes:
It provides a way to maintain a running total of time taken for the absence type. The Absence Detail window shows the running total of absences with an end date before the effective date, and with an absence duration on record. Each absence can add to, or subtract from, the running total, depending on how you define the absence type.
It provides a way to restrict employee eligibility for the absence type. The links you build for the element establish which employees are eligible to use the type.
For example, if the absence type compassionate leave is available only to full time employees, you link its element to the assignment category Full Time.
To hold a single running total of time taken for two or more absence types, you associate all the types with the same absence element. For example, your absence category Personal Leave may include two absence types you need for certain reporting purposes, Compassionate Leave and Personal Business. However, you require just one running total to be kept of employees' time taken for both types of personal leave. In this case you simply associate both absence types with the same absence element.
Note: If you want to use absence types without recording accrued totals or eligibility rules, you can define the type with no associated element.