Oracle Payroll enables you to run a payroll and conduct post-processing on a payroll that has completed successfully. You can also enter subsequent changes and corrections for a payroll that has not completed successfully.
Oracle Payroll makes use of the following concepts when implementing payroll procedures:
Occasions when you need to use assignment sets for the payroll run include:
You need to process the night shift earlier than the rest of the payroll as they must receive their pay advices the night before the rest.
You need to process a correction run, as entries were not received in time for the normal run and the overtime must be paid this period.
You want to process an additional run for a long service award, which the enterprise is presenting as a cheque/check to each qualifying employee.
To fulfil these requirements, you can select from a range of assignments:
Include all assignments
Include or exclude individually identified assignments
Use a formula to include or exclude certain groups of assignments
A consolidation set is a grouping of payrolls that simplify post-run processing and reporting. It enables you to produce a single set of reports, costing results, and other results for all payrolls in a consolidation set. When you run a payroll, make sure that you have named the consolidation set to which the payroll belongs.
With a normal payroll run, you would want to include all elements, but for a long service award bonus you would want to include only the bonus element and the statutory elements. You first calculate gross pay for ascertaining the gross amount to transfer into the payroll account. Then you complete the gross to net calculation.
You can select element sets as follows:
Include all elements
Include or exclude individually identified elements
Include or exclude classifications of elements.
Canada only: When creating a Run set, you need to explicitly add the Canadian Tax recurring element to your element set.
US only: When creating a Run set, you need to explicitly add the VERTEX recurring element to your element set.
The predefined elements for Oracle Payroll are processed for every payroll run in which they have been included. The deductions are recalculated using the period totals, the amount already paid in previous runs is deducted, leaving the remainder as the deduction for the new payroll run.
QuickPay enables you to carry out payroll processing for individual employees. You can use QuickPay to pay employees who are leaving and who require payment immediately. If an employee asks what their net pay will be this month, you can run QuickPay to find the answer, then roll it back to remove all results from the database.
Once the QuickPay run has a status of Complete, you have a choice of two options for post-run processing:
Include the QuickPay in the batch prepayments processing for the assignment's payroll.
Choose this option if, for example, you have a new employee who joins after the payroll run for the current period has taken place. Instead of rolling back the whole payroll and resubmitting it with the new employee added, you run QuickPay instead so that you can include the new employee in the consolidation set for batch prepayments.
Start the PrePayments process from the QuickPay window, if necessary overriding the default payment method.
Choose this option if, for example, an employee is leaving and is waiting to be paid by cash or cheque/check.
When you start the QuickPay process, the screen freezes, and you cannot delete or update the QuickPay definition until the process completes.
You may receive one of the following error messages:
The process has not started
This means either that the concurrent manager has not been started, or that there are other requests of a higher priority. Ask your system administrator to start your request or change its priority.
The process has started but has not finished
Ask your system administrator to investigate the reason for this.