When preparing to run this report, you may need to consider those employees who have changed their primary residence within the past year:

• If your DateTracked session date is the last day of the year or earlier, this report uses the employee's primary address listed as of the last day of the year.

• If your session date is greater than the last day of the year, this report uses the employee's primary residence as of your session date.

Run the Federal Magnetic W-2 report from the Submit Requests window.

   To run the Federal W-2 Magnetic Media report:

1. In the Name field, select Federal W-2 Magnetic Media. If the Parameters window does not open, click in the Parameters field.

2. In the Year field, enter the tax year for the report.

3. In the Multi-Thread Report field, optionally enter Yes to execute the process in a multi-thread mode. This parameter is defaulted to No. If the parameter value is set to Yes, the Federal W2 Magnetic Media process uses the enhanced multi-thread feature.

4. In the Transmitter GRE field, select the GRE that functions as the transmitter of this W-2 report.

5. Enter the number assigned to the employee who submits the W-2 files to the SSA in the User Identification (USERID) field.

   You can obtain a USERID from the SSA website (http://www.ssa.gov).

6. If you are resubmitting the W-2 report at the request of the SSA, enter the WFID number provided in the Resub WFID field. Otherwise leave this field blank.

7. To produce an Audit Report (.a03), select Yes in the Create Audit Report field.

   This Audit Report file contains the information in the magnetic file in a comma delimited (.CSV) format that you can open in a spreadsheet.

8. Select Yes or No in the Fold Output parameter field. If you select Yes, then the output flat files (.mf) are folded as per the necessary specifications. The appropriate line feeds or carriage returns are added to the magnetic file (mf) output without any manual intervention being required. If 'No' (default option) is selected, then the process will not fold the output file and all the records in magnetic file are generated in one continuous line.

9. Click OK, then Submit.

   When the report is complete, Oracle generates the files for electronic submission. You can navigate to the View Requests window to view the processing status of the report.