You use the Extract Results window to view the output of a system extract run, including summary information, detailed results by person, and run results errors.

If your security profile prevents access to certain person information, the Extract Results window hides those person records. However, summary totals display based on the entire population, regardless of your security profile.

   To view the results of a system extract:

1. Query an extract result that you want to view in the Extract Name field. The system displays summary information for the extract, including:

   • The run Request ID and Run Status

   • Extract run dates and times

   • Number of records in the extract result

   • Number of records, people, and errors in the extract result

   • The extract output directory and file name

2. Select a Run Status of Approved by User if you want to approve an extract result with a status of Job Failure.

   Note: You cannot successfully run the extract write process for an extract with a status of Job Failure unless you change the run status to Approved by User. Conversely, you can change an extract with a status of Successful Completion to Rejected by User to prevent the extract write process from writing out an extract file.

3. Save your work if you changed the status of this extract run result.

4. Choose the Details button to view extract results by person.

   The system automatically queries all persons who were processed in this run. For each person, the system displays:

   • The run records that comprise the system extract definition

   • The data elements for each record

   • The value of each data element for this person

5. Choose the Sub Header and Trailer button to view records, data elements, and values for the sub header and sub trailer region of this system extract report. You can also navigate to person detail records for the sub header.

6. Choose the Header and Trailer button to view records, data elements, and values for the header and footer regions of this system extract report.

7. Choose the Errors button to view by person any errors that occurred in the system extract generation process.

   • Select an error and choose the More button to view a description of the error.

8. Correct any errors, if necessary, and re-run the system extract process or load the extract file onto the delivery medium by which it is sent to your third party benefits administrator or other outside party.