HRMS enables you to enter detailed disability information for the people in your enterprise.

You use the Disability window to enter this information.

See: Entering a New Person (People Window)

   To enter disability information:

1. Set your effective date early enough to handle any historical disability information that you want to enter.

   Note: If you want to associate this disability record with an existing medical assessment or work incident, your current effective date must be later than the assessment and incident dates. Ask your system administrator to enable the Work Incidents and Medical Assessments windows if they are not available.

2. Select the category of disability, for example, Severely Disabled.

3. Enter into the FTE field the full-time equivalent that this person represents towards your enterprise's quota of disabled employees. If no quota scheme exists, then leave the default value as 1.00.

   Note: You can enter a number that is greater than 1.00, depending on the level of disability.

   The actual figure will normally be provided by the official disability organization.

4. Select the status of this disability information.

   • Active. This information will be included in reports. You cannot enter an Active status if the record has an end date.

   • Inactive. This information will not be included in reports.

   • Pending. This information is not yet complete because you entered it before you entered the medical assessment confirming this disability (where the consultation result was Disability.)

   • Closed. This information has an end date because the person no longer has this disability.

5. Select the reason for the disability, for example, Occupational Incident. If the disability was diagnosed as the result of a medical assessment, select Occupational Assessment.

6. Enter the percentage of disability as determined by the official assessment of this disability.

7. Select the incident that is related to, or caused, this disability. The list of incidents is limited to incidents that occurred before the current effective date of this disability. When you select an incident, its date is displayed automatically.

8. Select the medical assessment that recorded this disability.

   The list of assessments is limited to assessments that:

   • have a result of Disability

   • have a consultation date that is earlier than the current effective date of the disability

   • are not already linked to a disability record for this person

   • were linked to any incident that you selected in the previous step

   To link an incident to an assessment, see: Entering Medical Assessments.

   This field is not datetracked.

   Entering Disability Registration Information

   1. Choose the Registration tabbed region to enter the disability registration details.

   2. Enter into the ID field the registration number assigned by the disability organization.

   3. Select the name of the official disability organization with whom the person's disability is registered.

      You create disability organizations in the Organization window, selecting the Disability Organization classification.

      See: Creating an Organization.

   4. Enter the date on which the employee was registered as disabled with the disability organization and the date on which this registration expires.

      Entering Additional Disability Information

      1. Choose the Other tabbed region to enter additional details about this disability.

      2. Enter a description of the disability.

      3. Enter information about the work restrictions that the employee is subject to as a result of their disability.

         Entering Further Disability Information

         1. Click in the Further Information field to display the Further Disability Information window.

         2. Select the Disability Class, which would indicate if the invalidity is equivalent to either civil or military category.

         3. Select the previous employer COTOREP type of applicable.

            Note: The codes in the list of values refer to sheltered industry as AP, work assistance center as CAT, homework distribution center as CDTD, medical-professional institute as IMPRO and professional training center as CFP.

         4. Save your work.

         What Next?

         To set up an assessment to evaluate this disability, choose the Medical Asse. (Assessment) button.

         See: Entering Medical Assessments

         Maintaining Disability Information

         You can make changes to the disability information that you saved previously, but if your disability record includes either incident or medical assessment information, you cannot change or delete this information once you have saved it.