The Employer Shared Responsibility Reporting Under the Affordable Care Act (ACA) requires Applicable Large Employers (ALEs) and every provider of minimum essential coverage to report health insurance coverage the employer offers by filing an information return with the US Internal Revenue Service (IRS) and furnishing a statement to their full-time employees.

For an overview, see Employer Shared Responsibility Reporting Under the Affordable Care Act (ACA) Administration

To meet the ACA reporting requirements, enter information in the ACA Reporting Requirement window for the GRE or legal entity designated as the legal employer for all employment-related activities.

   To enter the ACA Reporting Requirement Data for a GRE:

1. In the Organization window, query the organization that you have classified as a GRE.

2. In the Organization Classifications region, select the GRE/Legal Entity classification, and click Others.

3. In the Additional Organization Information window, select ACA Reporting Requirement.

4. Enter the following information:

   • Contact Name: This field correlates to Line/Box 7 of Part 1 (Applicable Large Employer Member) on Form 1094-C.

   • Certifications of Eligibility: Set if applicable. The options are:

     • MULTIPLE: Select multiple values to allow for more than one certification of eligibility method. If you select MULTIPLE, then the values that you set in the ACA Certs of Eligibility additional organization information window will be used when the electronic report is generated. For more information, see Entering the ACA Certs of Eligibility Options for a GRE.

     • OM: 98% Offer Method

     • QOM: Qualifying Offer Method

     • QOMTR: Qualifying Offer Method Transition Relief

     • STR: Section 4980H Transition Relief

   • Safe Harbor: Determine whether a Section 4980H or Relief code is applicable and populate a default code here. Available selection options are:

     • Section 4980H affordability Form W-2 safe harbor

     • Section 4980H affordability federal poverty line safe harbor

     • Section 4980H affordability rate of pay safe harbor

     • Multi employer interim rule relief

   • Aggregated ALE Group: This field can be optionally set to Yes in the case where the employer is an Applicable Large Employer (ALE) that is a member of an Aggregated ALE Group.

   • Designated Government Entity: This field can be set in the case where the employer is considered a Government Unit and has delegated reporting responsibilities to another Government Unit.

   • Employee Count Date to Use: This field indicates which date to use when the employee count is calculated (First or Last day of the month). This information will be used by the employer information electronic report. This is applicable to Columns (b) and (c) in Part III "ALE Member Information - Monthly" of the transmittal Form 1094-C.

   • Reporting Name and Employer ID (EIN): For electronic filing with the IRS, the employer is required to transmit their data using the name they have on record with the IRS. If this is not the name of the configured organization in the Oracle application and is not already stored elsewhere for Payroll purposes, then provide the official employer name. Additionally, the transmission will also require the Employer Identification Number (EIN). For Oracle Advanced Benefits customers who do not use Oracle US Payroll, these two fields are available in the ACA Reporting Requirement window at the GRE level. These can optionally populated, if required. Note that any customer who is using Oracle US Payroll will have already performed the necessary GRE setup (i.e. Employer Identification) so populating these two new fields is not required.

   • COBRA Outside EBS: This field indicates how COBRA is administered in your organization

     • No: If you use Oracle Advanced Benefits to administer COBRA offers, then select No.

     • Yes: If you do not use Oracle Advanced Benefits to administer COBRA offers, then select Yes. Based on this selection, the Benefits ACA Archive process will evaluate information entered in the Employee COBRA Offer Details page for Part II (Employee Offer and Coverage) and Part III (Covered Individuals) of Form 1095-C when an employee is no longer eligible for active healthcare benefits (but remains an employee). The Employee COBRA Offer Details page enables benefits administrators to enter details about US Affordable Care Act healthcare offers made to their active employees under COBRA when Oracle Advanced Benefits is not the source of COBRA Administration, that is, it is administered instead by a third party and there is a need to generate a Form 1095-C for these employees from Oracle Advanced Benefits.

5. Save your work.