To enter a telephone number:You can enter multiple telephone numbers for people in the HRMS database. To enter telephone information for a person, use the Phone Numbers window.
Note: You cannot enter or update telephone information in the Phone Numbers window for a contact who is also an employee or contingent worker. Instead, update the relevant employee or contingent worker record.
To enter a telephone number:In the Type field, select the type of the telephone device. For example, Office, Home or Fax.
In the Phone Number field, enter the telephone number. You can use any format for the telephone number unless specific instructions are listed below for your legislation.
US Users: You must enter telephone numbers in one of the following formats to ensure they are included correctly on the US Magnetic Reports (for example, the State Quartely Wage Listing).
222-333-4444X55
222-333-4444Ext555
222-333-4444-555
Any format is allowed.
In the From field, select the start date for the telephone number.
In the To field, optionally select the date when the telephone number is no longer valid.
In North America, optionally add the extension number in the last field.
Save your work.
If you want to maintain a history of telephone numbers for this person, be sure to add a new entry for the new telephone number and enter an end date for the existing telephone number. If you do not want to maintain such a history, simply change the information for the existing telephone number.
Note: You can only have one active record for numbers with the types Home or Work. To add a new record for these types you must end date the existing record and begin a new record on the following day.