Enter information about the legal employer in the Organization window.

   To enter legal employer details:

1. In the Organization window, query the legal entity if it does not already appear there. In the Organization Classifications region, select GRE/Legal Entity, choose the Others button, and select Legal Entity.

2. Click the Legal Entity field of the Additional Organization Information window to open the Legal Entity window.

3. Enter information about the legal employer, including the legal name and Payer ID, CPF Submission number recognized by the CPF Authority, and other CPF details.

4. Enter the IRAS income tax number.

5. Enter the details of the IR21 contact personnel.

6. Select one of the following methods in the CPF Capping Method field:

   Note: For an employee with multiple assignments with different legal entities, the monthly capping for CPF Employee Ordinary contribution is applied to all assignments instead of individual assignment.

   • No Self Adjust - calculates the AW (Additional Wages) capping after calculating ordinary wages and additional wages for the whole year. You have to submit the ES-CAPR form to the CPF board to claim CPF refund, before the end of 6 months in the new financial year. To view employees who have overpaid the CPF, run the AW Recalculation report, after the end of the year.

   • Self Adjust - calculates the AW capping using the previous year's ordinary wages. To view employees who have overpaid the CPF, run the AW Recalculation report, after the end of the year.

     See: Running the Additional Wages CPF Capping Report

   • Self Adjust in Last Period of Calendar Year - calculates the AW capping using the actual current year ordinary wages, if you pay additional wages only during or after December payroll.

   • Self Adjust - Projected - calculates Ordinary Earnings for AW Capping as current year's paid Ordinary Earnings and current month's Ordinary Earnings as projected for future months.

7. Optionally, enter further information about the legal entity, including authorized representative information.

   Note: A8A magtape file displays the OHQ (Overseas Headquarters) status set at organization level for employees with Home Leave balances.

8. Enter the bonus date for all employees under the legal entity. The IRAS processes uses this date and the IR8A magnetic file displays it.

   Note: If you leave this blank, the application uses either the date you enter at the assignment extra information level for individual employee or the latest paid date for the element with balance MOA369.

9. Enter the IRAS Date of Incorporation (for ERIS Start-ups) if the employer is declaring details of stock option gains derived by employees under Equity Remuneration Incentive Scheme (ERIS) Start-ups.

10. Select the CPF Proration Method if you want the application to calculate CPF using calendar days or working days/custom days. The default value is calendar days.

    Oracle provides a predefined formula - CPF_SIMPLE_CAL_METHOD that uses 5 days while making CPF calculations.

    If you select Working Days/Custom, you must define a formula CPF_CAL_METHOD using the predefined formula CPF_SIMPLE_CAL_METHOD to calculate the CPF depending on the number of days you want to calculate the CPF.

11. Select the IRAS Category to which the legal entity belongs.

12. Select the IRAS Job Designation Type to display on the IR21 report. You can select from the following options:

    • Job - If you select the job, then the employee's job is reported in the IR21 report.

    • Position - If you select position, then the employee's position is reported in the IR21 report.

    • Grade - If you select grade, then the employee's grade is reported in the IR21 report.

    • Others - If you have entered any other designation in the Assignment extra information type, then this value is reported in the IR21 report.

13. If you have selected position in the IRAS Job Designation Type, then you can also select the Position Segment Type. If Position Segment Type is blank, then the Position is reported in the IR21 report. If Position Segment Type is selected, then the segment of the Position will be reported in the IR21 report.

14. Select Yes in the Enable A8A Processing field, to process A8A data in the IRAS Line Archive process. See: Running the IRASLine Archive Process

15. Select whether you want to include the FWL amount in the CPF Line magnetic report and control listing report. If you select No:

    • The Company Identification section will not display AV7 and AV8 segments.

    • The CNT 128 segment in the Total Contribution section of the magtape file will not include FWL liability and interest values.

    • The control listing report will not display FWL amounts for the employees with Work Permit or S Pass permit types.

16. Select the IRAS Payer ID type that identifies the registration type of an organization for reporting within the IRA8, IR8S, A8A, and A8B reports.

    Note: If you have previously selected the Payer ID type as Others, you must manually change to a different type, for the IRAS validation process to validate correctly.

    Additional Information: From 2009, employers can use their Unique Entity Number (UEN) to submit employment income through PAT system.

    For information on the validations required to process IRAS processes accurately, see: Oracle HRMS Process to Report Employees' Yearly Remuneration, White Paper on My Oracle Support.

17. Save your work.