Run P11D Reports (PDF) when you want to view the details of P11D elements for your business group. Depending on the level of detail that you want to see, you can select any of these reporting choices:

• P11D - this produces a single line for each P11D element but does not itemize individual instances.

• P11D Summary - this produces all the individual instances of each P11D element.

• P11D Worksheets - these are available for six of the more complex elements.

To run any of these reporting options you must be able to identify an archive number on which you want to base your report.

Note that when you are copying any of these output files from one machine to another you should select the binary mode of transfer in FTP. This preserves your file in readable format.

You run P11D Reports (PDF) from the Submit Requests window.

   To run the P11D Reports (PDF) process:

Selecting the printing options for your report

1. In the Request field, select P11D Reports (PDF).

2. Click in the Parameters field to open the Parameters window.

3. If you want to generate an address page for the P11D report, select Yes in response to Print Address Page? Otherwise, select No.

4. If you want to generate the P11D report, select Yes in response to Print P11D? If you just want to generate either the summary pages, or the worksheets, select No.

5. If you want to generate the P11D Summary, select Yes in response to Print P11D Summary Pages? Otherwise, select No.

6. If you want to generate the work sheets, make one of these selections:

   • Car and Fuel Benefits Working Sheet.

     Note: If you have employees with more than two cars, the P11D process generates a Warning message in the archive output report. You can then print working sheets for cars and attach them to P11D report. However, the EDI process does not require this manual intervention. This worksheet reports the eight different fuel types under the fuel types A, D, and E which are applicable after 6 April 2011. Fuel type B,C,G,H, and P are reported as fuel type A. Type L and D is reported as fuel type D. Fuel type E has not changed and is reported as E.

   • Interest Free and Low Interest Loans Working Sheet.

   • Living Accommodation Working Sheet.

   • Mileage Allowance Payments and Passenger Payments Working Sheet.

   • Relocation Expenses Payments and Benefits Working Sheet.

   • Vans Available for Private Use Working Sheet.

   • All - to generate all work sheets that are available for an employee. This is always a maximum of six work sheets, but can be fewer than six if not all six work sheets are available for an employee.

   • None - to generate none of the six available worksheets.

7. Enter the Archive Request ID

   Selecting criteria for your printed report

   In steps the previous steps you are choosing to print all the available taxable benefits information for your business group according to the printing selections that you make. If you make no further selection then the report runs for all employees in the archive request ID.

   You can further refine what is included in your printed report by selecting further criteria. This is useful if you want to report on a smaller sample for validation purposes, or if you want to report on a particular department or group of assignments for easier distribution of paper copies.

8. Enter the organization.

9. Enter the organization hierarchy. This reports on the taxable benefits for your organization, and all organizations below it in the hierarchy.

10. Enter the assignment set. This must be a static assignment set. It should not include any formulas.

11. Enter the location.

12. Enter the person

13. Select how you want your results to be ordered. You can sort on either employee name or employee number.

14. Enter the number of people to be included in each PDF file. This enables you to limit the size of the PDF files to ensure they are of a manageable size. If you leave this field blank then the default is 500 employees.

15. If you want to limit the report to only include ex-employees, select Ex-employee in the Person Type field. If you leave this blank then all employees are included.

16. Select the required print option. The default value is Double Sided Printing

17. If you do not want to use the default data privacy marking, which is Private and Confidential, then you need to add your own value using the GB_P11D_PRI_MARKINGS lookup.

18. Choose OK, to confirm that the parameters are correct.

19. Choose Submit, to run the process.