After you archive your payment summary data, you can review the details normally printed on the Payment Summary by running the Payment Summary Validation Report. You can produce the report as PDF or Excel output, and then review the data and correct any errors or exceptions.

During the year, you can rerun the report against your archived data to review these payment details and make necessary corrections. When you are satisfied that the data is correct, you can produce the Self Printed Payment Summary reports.

See: Payment Summary Processing and Payment Overview

You run the Payment Summary Validation report from the Submit Request window.

Run the Payment Summary Validation XML to produce a PDF or Excel file.

   To run the Payment Summary Validation XML:

1. In the Name field, select Payment Summary Validation XML.

2. Select the financial year. If you do not enter a financial year, the application defaults to current year.

3. Select the type of payment summary - original or amended.

4. Select the archive id from the list of values. A list of all archives for the business group, legal employer, and financial year appears.

5. In the Exceptions Only field, select Yes to show only employees who have an exception, and details of their associated exception in the validation report. If you select No for this field, the validation report displays all employees with their appropriate standard information and any associated exceptions.

   The application reports exceptions such as:

   • Incomplete address details. For example, missing information such as address line 1 details, suburb, and post code

   • Use of the ATO tax file number formats such as:

     • 00000000000

     • 00111111111

     • 03333333333

     • 00444444444

     • 00987654321

   • Fringe benefits value over reportable limit but no YTD value

   • Unpaid ETP payments for the employee

   • Manual Payment Summary issued to the employee for the same financial year

   • An archived employee who is not receiving a payment summary. This event is possible when:

     • The employee was terminated in the last financial year with zero balances and no final process date, or

     • The employee was terminated in the last financial year with zero balances and a final process date after 30 Jun YY (where YY is last reporting year), or

     • The employee is current or terminated (in the current or previous year) with zero balances for Payment Summary reporting.

6. In the sort order fields, you can optionally specify how to sort the report. Sort order options include:

   • Assignment Location

   • Employee Number

   • Employee Surname

   • Employee Type

   • Payroll

   Note: The employee address reported is the employee's primary address.

7. In the Display zero balance exception field, select Yes to display details of the current or terminated (in the current or previous financial year) employees with zero balances in the current year in the exception section. If you select No, the exception section of the report shows the number of employees with zero balances in the current year.

8. Click Submit.

9. Run the Generate Australian PDF Reports to produce the PDF output or the Generate Australian Excel Report to produce Excel output.

   See: Generating the PDF or Excel Reports