You set up corps using the Plan Design Wizard. The wizard guides you through the steps for creating a new corps (or updating an existing corps). When you create a grade ladder, Oracle HRMS creates a corps with the same name as that of the grade ladder. You can then set up the corps details. In a public sector type organization, a grade ladder is the corps.

After you enter the mandatory details, you can save your work at any stage of the corps setup process. For example, while entering corps details, you cannot save for later without entering the effective date which is a mandatory detail.

You can make changes to a completed corps at any point. Grade/Step Progression will use the corps setup that was valid at the time of running the grade/step progression process. For example, if your existing corps uses automatic approval and you change it to use manual approval on 01-JAN-2003, progression that occurs after that date uses manual approval. The application will not, however, allow you to remove a step or a grade from a corps if employees are already placed on that step or grade.

   To set up corps:

1. Set up grade/step progression. See: Setting Up Grade/Step Progression

2. Define the indemnity rates and the Global Table of Indices using the Global Pay Scales self-service interface. Oracle HRMS uses these indemnity rates and the index values in the Global Table of Indices to calculate the salary rates in your pay scales.

3. Using the Plan Design Wizard Welcome page, select the French Public Sector business area.

4. Using the Search: Grade/Step Progression page, click Create Grade Ladder. The Grade/Step Progression Task List page is displayed. If you want to make changes to an in-progress grade ladder, use this page to find the ladder and complete any of the following outstanding tasks.

   Note: When you search and change an existing corps, the date for the change is the search date and not the effective date of the corps.

   If you choose the manual posting style for a grade ladder, then you can enable or disable workflow for the grade ladder to assist in the approval of the employee progression. You can also indicate whether to use ranking for the grade ladder, and the method of ranking, to enable HR managers and line managers to change employee ranks in the Approval page.

   You record corps-related additional details such as entrance exams and trainings for completed corps. You can view the corps summary information.

5. Using the Grade/Step Progression Task List page, select the first task in the list (Task 1 Grade Ladder) and enter basic details about the grade ladder, such as its name, its effective date, and whether it uses grade steps. You can indicate whether quota restriction applies for the grade ladder to check quota requirements while processing step progression. You can choose the appraisal type and the review period of approval for the grade ladder to enable HR managers and line managers to view appraisal details in the Change Progression Speed page.

   Note: You can create corps on or after the effective date of 01-JAN-1951. The application creates compensation objects, such as the plan, using the same effective date.

6. Using the French Corps Details page, define the corps (Task 2 French Corps Details). This is a mandatory task to complete the corps setup.

7. Enter salary information for the corps (Task 3 Salary Information).

   Specify the currency used for grade and step rates, if the system should update salaries automatically upon progression, based on pay administration rules.

   Even if you are not linking salary updates to a corps, but you use grade and step rates, you need to review the currency and rate information on this page:

   • We recommend that you use the default currency that is used by the business group.

   • If you are creating multiple corps for the same business group, use the same rate period for each corps. If you select different rate periods, there may be conflicting values for a grade that is shared across corps.

8. Select (or define) grades to attach to this corps and place them in sequence on the corps (Task 4 Grades). You can attach existing grades that you created in the Grades window. However, we recommend that you use the Plan Design Wizard to create any new grades for use on corps.

   Note: You can add a grade to a corps only if the grade is valid on the corps' effective date.

   You can reuse grades in other corps, but the corps must use the same Period. (You set this up as part of the corps' salary information.) Also, if the grade uses progression points, you can only add the grade to other corps that also use progression points.

   Launch the Define Grade Quotas pages to define occupancy for grades as you must honour these quotas at the time of actually progressing civil servants across grades.

9. Create and add steps to the grades on the corps and define the step ceiling for each grade (Task 5 Steps). A ceiling step is the highest step attached to a grade to which an employee may progress. If your corps uses progression points, use this page to create (or reuse) pay scales and use those pay scales to create steps. Please omit this task if your corps does not use steps.

   You define the Legislative or Exception type of pay scales used in a public sector type organization. The Legislative type of pay scale derives the point values from the Global Table of Indices. For the Exception type of pay scale, you enter the salary rates at the time of creating this pay scale. You also enter progression speeds for each step to indicate the duration a civil servant must spend on a step to be eligible for progressing further.

10. As Oracle HRMS derives the step rates from the index values in the Global Table of Indices and the indemnity rates for Legislative type of pay scale or the rates you enter at the step level for Exception type of pay scale, this page shows the basic salary rate in read-only format.

11. Specify the progression rules for this corps (Task 7 Progression Rules). Select the criteria (as eligibility profiles) an employee must meet to be eligible for progression.

    Use the Participation Eligibility Profiles window to define your eligibility profiles, ensuring they are valid for the corps start date. An eligibility profile can be held at corps, grade or step level. You must specify which of these eligibility profiles are used for ranking.

    See: Defining an Eligibility Profile

    Note: While defining the eligibility profiles, assign the fast formula you created to the required participation eligibility profiles. This formula evaluates whether an employee satisfies the length of service required in the current step, current grade, or grade ladder depending upon the career path you defined at the step. See: Additional Implementation Steps for French Legislations

    Launch the Define Career Paths page from here to specify the corps to which a civil servant can progress. You can also specify the grade-step level within the corps.

12. Using the Corps Legal Documents pages, you enter the details of the official document that publishes the amendments to the corps (Task 8 Corps Legal Documents).

13. Review, save, and validate the corps setup (Task 9 Review and Submit). When you are satisfied that your corps is complete, you can activate it to make it available for employee progression.