The vacancy reports only count vacancies as closed if they have the system vacancy status of CLOSED. However, if your system was installed prior to 11.5.9, you may have two vacancy status options that users can use to close a vacancy: Closed, and Closed (1). The Closed option has a system vacancy status of C, whereas the Closed (1) option has a system vacancy status of CLOSED.

To ensure the vacancy reports return accurate results, you need to obsolete the old vacancy status option of Closed that returns the status of C. You can also update the name of the Closed (1) option.

If you want reports to include previously closed vacancies, you may also need to update their system vacancy status from C to CLOSED.

Use the Application Utilities Lookups window.

   To update the Vacancy Status Options:

1. In Enter Query mode, enter VACANCY_STATUS in the Type field, and execute a query.

   Both Closed and Closed (1) may appear in the list of vacancy status options.

2. If both options appear, insert an end date of the current date against the Closed option that has a code of C.

   This will remove that Closed option from the list of vacancy status options, and prevent C being used as a system vacancy status.

3. In the Meaning field, rename the Closed option to something else, for example, Closed_old.

4. In the Meaning field, rename the Closed (1) option to Closed. Ensure is has the code of CLOSED.

What's Next

If necessary, update the system vacancy status of previously closed vacancies from C to CLOSED.