If you discover that employer data on the federal or state magnetic W-2 is missing or NULL, you can:

1. Correct this information.

2. Rollback and rerun the magnetic media generation process to include the data for electronic submission.

3. Run the Year End Employer Re-Archive process to include this data in the archive created by the Year End Pre-Process.

You do not need to roll back the Year End Pre-Process for the GRE.

Run the Year End Employer Re-Archive process from the Submit Request window.

   To run the Year End Employer Re-Archive:

1. In the Name field, select Year End Pre-Process Re-Archive (ER only).

2. Select the reporting year the for this process.

3. Select the GRE archived by the Year End Pre-Process. This is a mandatory parameter.

4. In the Selection Criterion field, select:

   • Federal - to archive federal-level information.

   • State - to archive state-level information.

   • View Online W2 Profile - to allow employees to view W2s online. This option applies only to Employee W-2 processing.

   • Original 1099-R on or before - to archive 1099-R information on or before the date set as the value for the HR:Original 1099-R on or before (MM/DD) profile option. This option is applicable only to 1099-R processing. For more information on the profile option, see: Paper 1099-R Requirements.

   • Invalid PSD Code W2 Profile- to archive the value set for the HR:Allow invalid PSD codes on W-2(Y/N) profile option. For information on the profile option, see: Setting the Profile Option for Employees with Invalid PSD Codes. This option applies only to Employee W-2 processing and is not applicable to 1099-R Magnetic Media processing.

   Report Output

   The Year End Pre-Process Re-Archive process produces output with the following information:

   • Year

   • Name of the GRE

   • Federal/State Level

   • Name of the field

   • Previous Value

   • Updated Value

   You can export the output of the Year End Pre-Process Re-Archive to a spreadsheet for verification of the data that you have updated. You find this file in the OUT directory. After saving the output as a text (.txt) or .csv file, view this comma-delimited file in a spreadsheet.

   Note: You re-archive employer-level information based on the parameters you select when submitting the Year End Pre-Process Re-Archive. If you have already submitted a magnetic file, and employer-level information has since changed, the re-archive process re-archives the updated information. You must submit the Federal/State W-2 Magnetic Media process for retry (the new employer information is included in the output). Before submitting the Year End Pre-Process Re-Archive, please review the updated employer level data and determine which federal/state magnetic processes were submitted and mark for retry the appropriate processes.