The Social Security Archiver process performs two tasks:

• It interprets all the affiliation events recorded by the PEM over a period of time.

• It identifies those events that need to be reported to the Social Security Institutions.

This process also archives the data that is reported on the affiliation reports for each of employee transaction. Archiving of data is required for maintaining audit trail as well as to ensure that the same data is reported every time a report is run with specific parameters.

It compiles all the employment status changes that have occurred since the last time you ran it. If this is the first time the archiver is run, all events since the Implementation Date for the Legal Employer are picked up.

Run the archiver periodically to archive data required for Social Security reporting. Run this process before you run:

• Social Security Affiliation Report

• SUA Interface Extract

• Annual Work Risk Incident Report

Run the Social Security Archiver from the Requests window.

   To run the Social Security Archiver:

1. Select Social Security Archiver in the Request Name field.

2. Click in the Parameters field if the Parameters window does not automatically open.

3. Select the legal employer. You can view all the legal employers under the business group. You can submit the process for a legal employer, so that the report generated includes information of all the GREs under that legal employer.

4. Select the GRE. If you do not select a GRE, then the process runs for all the GREs under the legal employer selected in the previous step.

5. Click OK and then Submit.

   To check archived data and trace errors:

Once you have run the Social Security Archiver, you can view the archived data and trace any errors in the View Pay Roll Process window.

1. Open the View Pay Roll Process window

2. Select the first Type field and perform a query on Magnetic Report.

3. Select the result row you want to examine.

4. Perform one of the following:

   • To troubleshoot errors, click Message to view the error log.

   • To view a list of reported employees, click Assignment Process. Then, to view an employee's changes, select the employee and click View Results.

   To view report results at the employee level:

The Social Security Archiver process compiles all changes in employment status since the last time you performed an archive. From the Employee Assignment Processes window, you can view these results at the employee level:

1. From the Employee Assignment Processes window, select the name of the employee whose records you want to view.

2. Optionally, select the date of the time period you want to view.

3. Click Find.

4. Select the row of the record you want to view and click View Results.

   The View Archive Values window displays each employment status change occurring for that employee over the selected time period.

5. Select the Details field of the activity row you want to view.

   To view report results at the payroll process level:

The Social Security Archiver process compiles all changes in employment status since the last time you performed an archive. From the Payroll Processes window, you can view these results at the payroll level:

1. In the Action Type field of the Payroll Processes window, select Magnetic Report.

2. To restrict the results returned, you can select the payroll pay schedule you want to query in the Payroll field and select a date range in the From and To fields.

3. Click Find.

4. From the query results, select the payroll run you want to view and click Assignment Process.

   The Assignment Process window opens.

5. Select the employee whose events you want to view, and click View Results.

   The View Archive Values window displays each employment status change occurring for that employee over the selected time period.

6. Select the Details field of the activity row you want to view.

   To roll back the Social Security Archiver Report:

Perform a rollback operation whenever you have data corrections or changes that affect 10 or more employees. Note that if you have already run the Social Security Affiliation or SUA Interface Extract Report, you must first roll them back before you can roll back the Social Security Archiver process.

1. In the Name field, select Rollback MX Social Security Process.

2. Click in the Parameters field if the parameters window does not automatically appear.

3. Select the payroll process you want to roll back.

4. Click OK and then Submit.