Use the SUA interface to generate and submit the SUA Certificate of Quota Self-Determination on a monthly basis. Depending on your business practices, you may need to update the SUA database with your employment changes on a daily basis.

Perform these procedures to:

• Import these changes into SUA.

• Generate and submit the SUA Certificate of Quota Self-Determination to the Social Security agencies.

Before you can perform these operations, you must archive your employment and salary information through the Social Security Archiver.

See: Archiving Social Security Affiliation Changes

   To generate the SUA interface extract:

Once the Social Security Archiver finishes running, run the SUA Interface Extract report to generate the files for importing into SUA.

1. Select SUA Interface Extract report in the Request Name field.

2. Click in the Parameters field if the Parameters window does not automatically open.

3. Select the legal employer. You can view all the legal employers under the business group. You can submit the process for a legal employer, so that the report generated includes information of all the GREs under that legal employer. This must be the same legal employer you specified when you ran the Social Security Archiver.

4. Specify the GRE whose employee information you want to archive. This must be the same as the GRE you specified when you ran the Social Security Archiver. If you do not select a GRE, then the process runs for all the GREs under the legal employer selected in the previous step.

5. Click OK and then Submit.

   The SUA Interface Extract produces the following output files in the default output directory for your application's concurrent processing:

   Output Files for SUA

   File Name	Output Type	Description
   SUAXAAABBBBBMMDDYYHHMISS_12_P.eft	Fixed Format Text	Worker data file. This file can be uploaded to SUA.
   SUAXAAABBBBBMMDDYYHHMISS_11_P.eft	PDF	Worker data summary.
   SUAXAAABBBBBMMDDYYHHMISS_10_P.eft	Comma Separated	Worker data audit file. This file contains worker data and can be opened using a spreadsheet tool for review and verification. Do not upload this file to SUA.
   SUAXAAABBBBBMMDDYYHHMISS_9_P.eft	Comma Separated	Worker data exceptions file. This file contains any exception records that failed validation rules.
   SUAXAAABBBBBMMDDYYHHMISS_8_P.eft	Fixed Format Text	Worker transaction file. This file can be uploaded to SUA.
   SUAXAAABBBBBMMDDYYHHMISS_7_P.eft	PDF	Worker transaction summary.
   SUAXAAABBBBBMMDDYYHHMISS_6_P.eft	Comma Separated	Worker transaction audit file. This file contains worker transactions and can be opened using a spreadsheet tool for review and verification. Do not upload this file to SUA.
   SUAXAAABBBBBMMDDYYHHMISS_5_P.eft	Comma Separated	Worker transaction exceptions file. This file contains any exception records that fail validation rules.
   SUAXAAABBBBBMMDDYYHHMISS_4_P.eft	Fixed Format	INFONAVIT transactions file. This file can be uploaded to SUA.
   SUAXAAABBBBBMMDDYYHHMISS_3_P.eft	Comma Separated	INFONAVIT transactions audit file. This file contains INFONAVIT transactions and can be opened using a spreadsheet tool for review and verification. Do not upload this file to SUA.
   SUAXAAABBBBBMMDDYYHHMISS_2_P.eft	Fixed Format	Disabilities transactions file. This file can be uploaded to SUA.
   SUAXAAABBBBBMMDDYYHHMISS_1_P.eft	Comma Separated	Disabilities transactions audit file. This file contains Disabilities transactions and can be opened using a spreadsheet tool for review and verification. Do not upload this file to SUA.
   SUAXAAABBBBBMMDDYYHHMISS.XML	XML	This file contains all the data in an XML format. This file is currently for internal use only.

   These files using the following naming convention:

   • If the process is submitted for Legal Employer:

     X represents L

     AAA represents first three characters of Legal Employer name

     BBBBB represents first five characters of Legal Employers organization ID

   • If the process is submitted for a GRE:

     X represents G

     AAA represents first three characters of GRE name

     BBBBB represents first five characters of GREs organization ID

   • MMDDYY: Date when the SUA Interface Extract program was run (MM = Month, DD = Day, YY = Year)

   • HHMISS: Time when the SUA Interface Extract program was run (HH = Hour, MI = Minutes, SS = Seconds)

6. You can view these files from the following windows:

   • View Payroll Process Results: You can view all the output files by navigating to the View Payroll Process Results Window. Query for the SUA Interface Extract Process and click Output. You can then select the file that you wish to view.

   • Have a system administrator copy the files from the application's output directory to a location accessible by the users.

   To view exception errors:

Missing data for the following fields causes the record to be written to the exception reports:

• Employer Social Security ID

• Employee Social Security Check Digit

• Paternal Last Name

• Employee First or Second Name

• IMSS Waybill Number

• Hire Date (for hires only)

• Worker Type

• Salary Type

• IDW (Integrated Daily Wage)

• Reduced Working-week indicator

• Separation Date (for separations only)

• Leaving Reason (for separations only)

• Effective Date of Transaction

If your SUA Interface Extract fails, you can view the exception error reports to determine why.

The exception report files are CSV formatted files and are viewable through any spreadsheet.

   To view the output files:

1. Navigate to the Payroll Process Results window.

2. Query the SUA Interface Extract.

3. Click Output.

4. Select a file to view from the list of values.

   A new window (File Viewer) opens in your web browser, with a list of the output files.

5. On the File Viewer window, select a file from the "Files Available" section.

   This file displays in the "Download File" section.

6. Select the link in the "Download File" section to view the contents of the file.

   To generate and submit the SUA Certificate of Quota Self-Determination:

Use SUA to generate and submit this report to the Social Security agencies on a monthly basis.

   To report voluntary contributions:

The Social Security Archiver concurrent process and SUA Interface Extract report do not support voluntary contributions. Use the Mexico HR/Payroll Outbound Interface to export data related to voluntary contributions. You can then import this data into SUA for reporting.

Refer to the "Oracle HRMS for Mexico - Payroll System Extract for SUA - Voluntary Contributions" whitepaper (MetaLink ID: 336495.1).

   To resolve errors issued by the Social Security agencies:

If the Social Security agencies find a discrepancy in the information you submit to them, they will communicate those errors through SUA. Follow these steps to resolve these errors:

1. Review the errors received in SUA.

2. Correct the errors in HRMS.

3. Archive the employee data

4. Generate and import the SUA interface extract

5. Generate the SUA report and submit it.

Based on the changes you had to make in HRMS, you may also have to resubmit your DISPMAG reports.

See: Reporting Employment Changes and Reporting Salary Changes