Creating a Salary Element

You need at least one salary element for each salary basis in your enterprise.

If predefined elements exist in your localization, you might decide to use these. If your localization does not include predefined elements, or if the predefined elements are insufficient or inappropriate, you must create these elements.

You create a salary element in the Element window.

US and Canada Payroll only: If you decide not to use the predefined Regular Salary and Regular Wages elements, create your own elements using the Earnings window, rather than the Element window.

Mexico and UAE only: Use the Element Design Wizard to create your own elements, rather than the Element window.

arrow icon   To create a salary element:

  1. Set your effective date to a day on or before the start of the first payroll period for which you want to enter salaries.

  2. Enter a name for the element, and select the classification Earnings.

  3. Payroll only: Select the proration event group, if this field is available for your legislation.

  4. Select the type Recurring.

  5. Do not check the Standard check box.

  6. Save the element, then click Input Values.

  7. Create one input value to hold the salary value in the Input Values window. If you want to associate this element with more than one salary basis, create one input value for each salary basis.

    Suggestion: If the salary basis is different from the payroll periods of the employees who will receive this element, make this clear in the input value name. For example, if the salary basis is Annual, you could name the input value Annual Salary.

    Also, you can use the input value unit of Number instead of Money to enter salaries of up to 5 decimal places. For example, if you pay your employees' 10 pounds per day and a day consists of 7 hours, you can set up the input value unit as Number, this enables you to enter the employee's hourly rate as 1.4286 pounds. If the average day is 8 hours you could use the input value unit of Money because the hourly rate of 1.25 pounds only requires two decimal places.

  8. Optionally, enter validation criteria for the input value, such as a Minimum and Maximum value, or a formula to perform the validation, if required. Select Error in the Warning or Error field.

    See Validating Salary Entries

    Note: If you select Warning, users do not see the warning in the Salary page.

  9. Save your work.