The Employment Verification function enables you (as an employee) to release employment and salary information to an external organization to complete a mortgage or loan application, for example.
To release this information, you select the required template (Employment Information or Employment with Salary Information) and provide the recipient's e-mail details. By default, the recipient's access to the released information expires after either 5 days or 5 visits, whichever occurs first.
The recipient of the information receives an e-mail notification containing an access URL, which links to an HTML page containing the released information.
Note: The external recipient sees current data, in other words, data that is valid at the time of request by the verifier. If an employee releases the information today and the recipient views it tomorrow, they see the current employment information about the employee. If the employee has been terminated, an error message is displayed and no information is available.
Personalizing the Employment Verification Pages
As a system administrator, you can personalize the Employment Information and Employment with Salary Information templates. You can use the Personalization Framework to display items that are hidden by default, and you can create new items to display, if applicable.
See: The Personalization Framework
Note: Any personalization changes that you make to the template pages are also apparent in the pages displayed to the external recipient.
You can also change the default values for the expiry period and maximum number of visits by changing the initial value of the Expires in or Visits item in the Recipient Information region.
You can access this module from the following menus and functions:
| Menu Name | Function Name |
|---|---|
| Employee Self-Service | Employment Verification |
| Employment Verification Global Menu | Employment Verification External |
There are no workflow processes for this function. The following workflow item type contains the associated workflow messages:
HRVERF (Employment Verification)
| Region | SSHR Flex Name | Flexfield Title |
|---|---|---|
| Person Developer DF | Further Person Information | |
| PerPeople DDF | ||
| Salary Flex | ||
| PerAsg DFF | Additional Assignment Details | |
| Employment and Salary | Person Developer DF | Further Person Information |
| AddnPersonDetails | Extra Person Information | |
| AssignDescFlex | Extra Assignment Information | |
| Employment | Person Developer DF1 | Further Person Information |
| AddnPersonDetails1 | Extra Person Details | |
| AssignDescFlex | Extra Assignment Information |
HR: Verification External Node
You use this profile option to set the URL for the external node, for example, http://abc1234.us.organization.com. This node redirects the access request from outside the security firewall to the HTML page containing the released information.
To enable the workflow to send notifications to the external recipients, you must configure the Workflow Mailer.
You can run the following purge processes with the Employment Verification functionality:
To purge obsolete runtime data, for example, workflow role information and FYI notifications: