Payroll Process Workflow

Oracle Payroll includes a process workflow that enables you to complete all the individual payroll processing steps by submitting a single request.

The workflow included in the process sends out notifications to the Payroll manager at key times in the process (such as when one phase of the process completes), initiating the next step in the process. The flow is defined by Oracle to match the methodology of payroll processing, and all the processes included in the Payroll Process Workflow are modules provided by Oracle Payroll. The flow is predefined, and the modules included are based on Oracle best practices. You can view the progress and results of the process as part of the Payroll Process Workflow interface.

If any of the critical modules encounters an error while running, the workflow process stops running and user intervention is required to continue the cycle.

In situations when the Payroll Process Workflow executes multiple processes in parallel, the next process gets executed after completion of all the previous parallel processes.

You can show and hide details for each process within the Workflow Diagram. You can view details of the individual processes from within the application through the Requests window, the same way you view individual processes.

When configuring this workflow, you are prompted to define the parameters for all of the constituent processes. If you do not specify the required parameters for a given module, then that module is not executed in the workflow. For example, if you do not specify a batch name, the workflow does not run the Batch Element Entry Transfer process.

See Using the Payroll Process Workflow

List of Processes Included in the Payroll Process Workflow

This table shows the processes in the Payroll Process Workflow and the sequence in which they run:

Process Name Sequence in Which It Is Run
BEE Batch Process (Transfer) 1
Retro-Notifications Report 2
RetroPay By Element 3
Payroll Process 4
Gross to Net Summary 5
Payroll Message Report

Note: This report only generates data if it detects "Fatal" errors. If you want to check for non-fatal issues, run this report separately from the Payroll Process Workflow.

5
Employee Assignments Not Paid 5
Payroll Exception Report 5
Statutory Deductions Report 5
Quebec Health Services Fund 5
Prepayments 11
Payroll Register Report 12
Element Register Report 12
Deduction Report 12
Direct Deposit 15
Canadian Payroll Archiver 16
Canadian Cheque Writer 17
Canadian Deposit Advice 18
Payment Report 19
Record of Employment by Assignment Set 20
ROE Worksheet 21
ROE Magnetic Media 22
Costing 23
Costing Detail Report 24
Costing Summary Report 24

Parameters for Payroll Process Workflow

The common parameters for the Payroll Process Workflow are:

1 Batch ID
2 Payroll Name
3 Consolidation Set Name
4 Date Earned
5 Date Paid
6 Event Group
7 Retro Assignment Set
8 Retro Element Set
9 Retro Start Date
10 Retro End Date
11 Payroll Element Set
12 Payroll Assignment Set
13 Payroll Run Type
14 Reporting GRE
15 Reporting Organization
16 Reporting Location
17 Select Report or Group
18 Exception Group Name
19 Exception Report Name
20 Override Variance Type
21 Override Variance Value
22 Direct Deposit Payment Method
23 Override Direct Deposit Date
24 Override CPA Code
25 Override File Creation Number
26 Chequewriter Payment Method
27 Chequewriter Sort Sequence
28 Cheque Style
29 Start Cheque Number
30 End Cheque Number
31 Chequewriter Payment Type
32 Deposit Advice Report Data Type
33 Deposit Advice Sort Sequence
34 Deposit Advice Assignment Set
35 Element Register Selection Criterion
36 Element Register Element Set
37 Element Register Element Classification
38 Element Register Element
39 Element Register Employee
40 Payment Method Override
41 ROE Effective Date
42 ROE Assignment Set

Notifications

Oracle Payroll issues notifications on the status of all critical events. Notification will be of two types:

Status of individual process are available in the Notification. Notification also includes Detail Information about the process.

The notifications available for Payroll Process Workflow are:

Sequence Notification Name Comments
1 List of Processes to be Run  
2 BEE Batch Process (Transfer) Completed  
3 Retro-Notifications Report Complete require reply Send Retro-Notification and Wait for Reply
4 RetroPay By Element Completed  
5 Completion of Payroll Process  
6 Reports Completed require reply Reports Completed and Wait for Review
7 Pre Payments Completed  
8 Canadian Payroll Archiver Completed  
9 Cheque Writer Completed  
10 Deposit Advice Completed  
11 ROE Completed Wait for ROE review
12 ROE Magnetic Media Completed  
13 Costing Notification  
14 Process Complete  
15 Process has Errored