Payroll Process Workflow

Oracle Payroll includes a process workflow that enables you to complete all the individual payroll processing steps by submitting a single request.

The workflow sends out notifications to the Payroll manager at key times in the process, such as when one phase of the process completes, initiating the next step in the process. The predefined workflow incorporates the standard processes that your enterprise uses in its payroll processes. You can view the progress and results of the process through the Payroll Process Workflow interface.

If any of the critical modules encounters an error while running, the workflow process stops running and user intervention is required to continue the cycle.

When the workflow performs parallel processes, it completes all the parallel processes before beginning the next process.

You can show and hide details for each process within the Workflow Diagram.

You can view details of the individual processes from within the application through the Requests window, the same way you view individual processes.

When configuring this workflow, you are prompted to define the parameters for all of the constituent processes. If you do not specify the required parameters for a given module, then that module is not executed in the workflow. For example, if you do not specify a batch name, the workflow does not run the Batch Element Entry Transfer process.

See:Using the Payroll Process Workflow

List of Processes Included in the Payroll Process Workflow

This table shows the processes in the Payroll Process Workflow and the sequence in which they run:

Process Name Sequence in which it is run
BEE Batch Process (Transfer) 1
Retro-Notifications Report 2
Retro Pay / RetroPay By Element 3
Payroll Process 4
US Gross to Net Summary 5
Payroll Message Report

Note: This report only generates data if it detects "Fatal" errors. If you want to check for non-fatal issues, run this report separately from the Payroll Process Workflow.

5
Employee Assignments Not Processed 5
Payroll Exception Report 5
Federal and State Tax Remittance Report 5
Pre-Payments 10
NACHA 11
Payroll Archive 12
Check Writer 13
Third Party Check 14
Deposit Advice 15
Element Register Report 16
Payment Register Report 16
Third Party Payment Register Report 16
Costing 19
Costing Summary Report 20
Costing Detail Report 20

Parameters for Payroll Process Workflow

The common parameters for the Payroll Process Workflow are:

Sequence Parameter Display Name
1 Batch ID
2 Payroll Name
3 Consolidation Set Name
4 Date Earned
5 Date Paid
6 Event Group
7 Retro Assignment Set
8 Retro Element Set
9 Retro Start Date
10 Retro End Date
11 Payroll Element Set
12 Payroll Assignment Set
13 Payroll Run Type
14 Government Reporting Entity
15 Organization
16 Location
17 Select Report or Group
18 Exception Group Name
19 Exception Report Name
20 Override Variance Type
21 Override Variance Value
22 Payment Method Override
23 NACHA Payment Method
24 Deposit Date Override
25 File ID Modifier
26 Check Writer Payment Method
27 Check Writer Sort Sequence
28 Check Style
29 Start Check Number
30 End Check Number
31 Third Party Payment Method
32 Third Party Sort Sequence
33 Third Party Start Check Number
34 Third Party End Check Number
35 Deposit Advice Report Category
36 Deposit Advice Sort Sequence
37 Deposit Advice Assignment Set
38 Selection Criterion
39 Ele Reg Element Set
40 Element Classification
41 Element Register Element
42 Element Register Employee

Notifications

Oracle Payroll issues notifications on the status of all critical events. Notification will be of two types:

Status of individual process are available in the Notification. Notification also includes Detail Information about the process.

The notifications available for Payroll Process Workflow are:

Notification Name Comments Sequence in Which It Occurs
BEE Batch Process (Transfer) Completed   1
Retro-Notifications Report Complete require reply Send Retro-Notification and Wait for Reply 2
Retro Pay / RetroPay By Element Completed   3
Completion of Payroll Process   4
Reports Completed require reply Reports Completed and Wait for Review 5
Pre Payments Completed   6
Payroll Archive Completed   7
Check Writer Completed   8
Third Party Check Writer Completed   9
Deposit Advice Complete   10
Register Reports Completed   11
Costing Notification   12
Process has Errored   13