The statutory situation is the employment status of a civil servant in a public sector type organization. The employment status can be any of the statuses defined by law such as activity, long-term leave of absence, secondment or temporarily working in another organization. Oracle HRMS allows you to define benefits such as pension entitlements, salary payments and accrual of seniority for an employee on a statutory situation.
The Statutory Situation type helps you manage an employee's career after they join your organization. Oracle HRMS provides the statutory situation types and attributes such as type of public sector, sub type, reason, source, and location.
With these existing types and attributes, you can define statutory situations for your organization. For each statutory situation, you enter information about:
the type of public sector such as the health, local, and state.
the subtype, which allows you to create multiple statutory situations of the same type. For example, you can create two situations of type In Activity - one for normal activity and one for staff on loan.
its source, location, and reason. These details help in processing many entitlements. The source and location details are useful for secondment and staff on loan as source indicates if the situation is in the present organization or out of it and location indicates if the civil servant is on an situation that is in an internal or external location of the organization.
whether the specific statutory situation is the default situation.
the required agreements, indicating if a statutory situation requires the agreement of the civil servant, the manager, or both the individuals to place the civil servant on the statutory situation. You also indicate if a legal document should be produced.
reserving the position for the civil servant for the duration of the statutory situation (for example, during parental leave).
allowing progressions to happen when the civil servant is on a particular situation and whether to extend the civil servant's probation period.
the level of remuneration paid to an employee on the statutory situation. For example, a civil servant on military service is paid 100 percent for 30 days and does not receive any pay after 30 days.
maximum and minimum duration. You can set different limits for first request, renewals, continuous duration or for the whole career.
After you define a statutory situation, you define the eligibility conditions for the situation. Oracle HRMS enables you to mark the most common conditions with the lowest value, because it evaluates the conditions in the ascending order. An employee must meet all the required conditions to be eligible.
If there are no required conditions, then if a civil servant satisfies at least one of the conditions they are eligible for the situation. If you use the same criteria in more than one condition, an employee only needs to satisfy one condition to be eligible.
Export and Import Statutory Situations
You can export and import statutory situation information using Web Applications Desktop Integrator (WebADI).
To export statutory situations, you must query the situations first. When you choose Export, Oracle HRMS creates an Excel spreadsheet with the statutory situation details.
Note: You can export only the situations which the application displays as the search results in the Search page.
While importing statutory situation details, Oracle HRMS creates an Excel spreadsheet in the format it recognizes. Ensure you enter the mandatory data such as a unique name, type of public sector, situation type and date from. You can view the valid lookup values using the Excel menu option Oracle - List of Values. You must select your business group in the spreadsheet header using the list of values and a default effective date if required. After completing the spreadsheet, use the Excel menu option Oracle - Upload to create these statutory situations in Oracle HRMS. The application validates the details and displays an error message if you have entered invalid values.