The W-2c Pre-Process takes a snapshot of year end employee information after year end processing is complete, so you can include any changes on the Form W-2c. You must run the W-2c Pre-Process prior to generating a form W-2c using Oracle Payroll. To run the W-2c Pre-Process, you must successfully complete the Year End Pre-Process and the Federal W2 Magnetic Media process for the selected GRE. The W-2c Pre-Process does not archive any employees not included in the Year End Pre-Process. The message The Year End Pre-Process was not run for this employee appears in the log file along with the employee's name and Social Security number.
Note: You cannot roll back the Year End Pre-Process once you have run the W-2c Pre-Process for the same GRE and tax year without first rolling back the W-2c Pre-Process.
The following parameters exist for the W-2c Pre-Process:
| Reporting Year (required) |
Tax year for the W-2c reports. This parameter defaults to the prior year. The List of Values(LOV) displays four tax years from the datetrack date. For example, if you datetrack to a date in 2007, the LOV displays 2007, 2006, 2005 and 2004. You cannot select a year prior to 2001. |
| GRE Archived by Year End Pre-Process (required) |
GREs processed by the Federal W2 Magnetic Media process. |
| Selection Criteria (required) |
You must run this process for a specific employee or assignment set. Selecting an employee name, Social Security number or assignment set will make the corresponding field active. |
| Employee Name (optional) (optional) |
If you selected Employee Name in the Selection Criteria field, choose an employee from the list. |
| Social Security Number (optional) |
If you selected Social Security Number in the Selection Criteria field, choose an employee's Social Security Number from the list. |
| Assignment Set (optional) |
If you selected an assignment set, select a set from the list. You can only select static assignment sets. The list does not included dynamic or formula based assignment sets. Note: This report does not support dynamic assignment sets. |