With Oracle Payroll, you can print a single W-2c or a range of W-2c's. Sort options give you further flexibility in W-2c distribution. The application supports the W-2c for printing in accordance with the Evergreen pre-printed laser forms 5313 through 5316.
You can also run the Employee W-2c PDF Process that enables you to print employee W-2c copies in PDF format that can be printed on blank forms or paper. See: Running the Employee W-2c PDF Process
Oracle Payroll also includes a W-2c Audit Report in the Request Set with the W-2c Report. The audit report contains all information related to the W-2c(s) that you select. You open this comma-delimited report (.CSV) for easy searching (you can use this audit report to help you with the preparation of Form W-3c). The W-2c Audit Report only runs if the W-2c report completes successfully.
Note: Prior to running the Employee W-2c Report, you must have completed the W-2c Pre-Process for the affected employees (or assignment set). Running the W-2c report locks the W-2c Pre-Process so you cannot retry employees until you roll back the report (with one exception noted below). You also cannot retry the W-2c Report. You must roll it back to rerun it.
The following parameters exist for the W-2c report:
| Reporting Year (required) |
Tax year of the W-2c Reports you are printing. This parameter defaults to the prior year. The List of Values(LOV) displays four tax years from the datetrack date. For example, if you datetrack to a date in 2007, the LOV displays 2007, 2006, 2005 and 2004. You cannot select a year prior to 2001. |
| GRE Archived by Year End Pre-Process (required) |
GRE's processed by the W-2c Pre-Process |
| Print Options (required) |
Defaults to only unprinted W-2c's. To print all W-2c's for the selected employee(s) (including those that were previously printed), select the Reprint All W-2c's option. Note: Selecting the Reprint All W-2cs option does not lock the W-2c Pre-Process. |
| Corrected W-2c (required) |
Defaults to No. The first W-2c you issue, you do not print a "c" next to the W-2 in Box A. For all subsequent W-2c's for that employee, you print the "c". Choose No to not print the "c"; choose Yes to print the "c". Note: If you are printing W-2c's where you have initial corrections as well as subsequent corrections, process the report twice so that you can choose the appropriate print instruction. |
| Selection Criteria (optional) |
Specific employee or assignment set. |
| Employee Name (optional) |
If you selected Employee Name in the Selection Criteria field, choose an employee from the list. The list shows those employees archived by the W-2c Pre-Process. |
| Social Security Number (optional) |
If you selected Social Security Number in the Selection Criteria field, choose an employee's Social Security Number from the list. The list shows those SSNs archived by the W-2c Pre-Process. |
| Assignment Set (optional) |
If you selected an assignment set, select a set from the list. Only employees in the selected GRE appear on the report. Note: This report does not support dynamic assignment sets. |
You can sort W-2c print jobs by one or more of the following options:
| Organization |
From archived data. |
| Location |
From archived data. |
| Employee Name (last, middle, first) |
From archived data (this is the default selection). |
| Social Security Number |
From archived data. |
| Termination Reason |
From archived data. |
| Zip Code |
Use the Zip Code of the employee's primary address as of the session date (or as of termination date for terminated employees). |
You may be required to generate a W-2c for an individual employee at any time. Using the Selection Criterion field in the Parameters Window, you can generate a single W-2c by selecting the employee's name or Social Security number. You can also specify an assignment set and generate a W-2c only for those employees in that set.
Note: This report does not support dynamic assignment sets.