You can report W-2 corrections on magnetic media (in EFW2C format) for all open assignments not marked by the Mark Paper W-2c and Exclude From Future Tapes process. You can only run this process after you have run the Federal W-2 Magnetic Media process and W-2c Pre-process.
The Employee W-2c Report Process needs to run for all corrections. Whenever you make a correction and submit the W-2c Pre-Process to create an assignment action for the corrected assignment, the Employee W-2c Report process needs to run to print the W-2c paper report. The Federal W-2c Magnetic Media process displays a message if the Employee W-2c Report process is not run after a W-2c Pre Process or W-2c archive process is complete.
Use the Federal W-2c Magnetic Media process to report employer-level corrections in the Federal W2c Magnetic Media output file according to the Social Security Administration ( SSA) specifications.
The following information will be reported in the RCE record:
EIN (Employer Identification Number)
Fields from the W2 Reporting Rules:
Kind of Employer
Third Party Sick Pay
Type of Employment under Federal Tax Rules
Employer Address
Employer Delivery Address
Employer City
Employer State
Employer Zip code (and zip code extension)
Employer Foreign State / Province (if applicable) as well as foreign postal code and country code
The Federal W-2c Magnetic Media process creates the following output files:
| .mf |
Flat file to be sent to the government. |
| .a01 |
Totals for Tax withheld and Wages reported per Government Reporting Entity (GRE). |
| .a02 |
Exception File. View this CSV file in a spreadsheet. The Exception file includes all employees in error. The .mf file does not include these employees. A successful process with no errors results in an empty .a02 file. |
| .a03 |
Audit File. View this CSV file in a spreadsheet. If the file is large, you can split it into smaller files. This file contains the same records as reported on the .mf file. |
The following naming convention applies to the Federal W-2c magnetic media output files:
Maximum of 6 characters for the business group short name (embedded blanks will be ignored)
FEDW2C (format specifier)
Last two digits of the tax year (03, for example)
Run sequence (not limited to 99)
File suffix (.mf, for example)
AccuW2C is a Social Security Administration application applicable for Federal W-2c magnetic media reports in the EFW2C format. You use AccuW2C to validate your magnetic media reports for correctness before you send them to the Social Security Administration.