Running the Cheque Writer Process

The Cheque Writer process generates cheques for a specified payroll and consolidation set over a specified time period.

The process enables you to generate contiguous serial numbers for cheque printing, and you can use this feature to account for cheque stationery used during the cheque printing process. If you do this, you also need to take into account the cheques you use to carry out the alignment of your printer.

A sample cheque report is supplied with the Cheque Writer (South Africa) process. You can customize this report, or add your own cheque style to meet your enterprise requirements.

See: Adding Your Own Cheque Report

You run this process from the Submit Requests window.

arrow icon   To run the Cheque Writer (South Africa) process:

  1. Select Cheque Writer (South Africa) in the Name field.

  2. Select the name of the payroll or consolidation set, in the Parameters window, to run the process. When you select a payroll, its default consolidation set displays.

  3. Enter the start and end dates for the process. The end date displays the date tracked date. If the end date is left blank, all unpaid cheque payments will be processed in this run.

  4. Select your cheque payment method.

  5. Enter the sort sequence for the cheques. This defaults to Organization, then Person.

  6. Select the Default cheque style for the sample cheque report PYZACHRP. This generates and prints the cheque numbers on the cheque. Alternatively, select Pre-numbered for the sample cheque report PYZACHR2. This generates cheque numbers but does not print the number on the cheque.

  7. Enter the first cheque number of your cheque sequence in the Start Cheque field. If required, you can enter the last cheque number in the End Cheque field.

  8. Enter an override date to print a different date on your cheques. If you leave this field blank, the cheques will show the period-end date of the period for which the report was run.

  9. Choose the Submit button.

Adding your Own Cheque Report

You can add your own cheque report if the default cheque layout does not meet your requirements:

arrow icon   To add your own cheque report:

  1. Define a custom report.

    See: Defining Custom Reports

  2. Copy the custom report to the $PAY_TOP/reports directory.

  3. Add a lookup code for the report to the ZA_CT_CHEQUE_REPORT lookup type.

    See: Adding Lookup Types and Values.