Use the Competence Profile window to create, view, and update a worker's competency profile. Alternatively, you can use the SSHR Competency Profile function, which is available to both employees and managers.

The Competence Profile window displays all competencies, past and present, held by the worker. To see only current competencies and proficiency levels, select Current Competencies. If a worker has a competency profile in more than one business group, then you can see, but not update, any global competencies the worker acquired in other business groups.

To populate a worker's competency profile, you can:

• Add competencies individually to the profile.

• Copy competencies to the profile.

The amount of information you enter for a competency depends on the competency type: unit standard competencies require more information than non-unit-standard competencies.

See: Competencies Overview

   To add individual competencies to a competency profile:

1. Select the first competency this worker possesses.

2. Select the worker's proficiency level in this competency.

   Note: If you update a proficiency level, enter the date from which the new level applies. When you save the competency profile, HRMS automatically ends the previous proficiency level on the day before the new level starts.

3. Enter the date from which the worker possesses the competency at this level. You can enter an expiry date, if required.

4. In the Source of Proficiency Rating field, you can select the method, such as training course or previous experience, by which the worker gained the competency.

   The Status Field

   The Status field, which is read only, can contain the value Achieved or In Progress.

   • When the worker has achieved all outcomes for a unit standard competency, its status is Achieved. Otherwise, its status is In Progress.

     When you save the competency profile, Oracle HRMS changes the status of a unit standard competency from In Progress to Achieved if the person has achieved all outcomes for the competency.

   • All non-unit-standard competencies have the status Achieved, by default.

   When you add a competency to the profile, the Status field is blank. Oracle HRMS populates the field only when you save the competency profile.

Entering Certification Details

5. Click the Certification tab.

6. Select the certification method (for example, examination) for the competency, and enter the certification date.

7. In the Next Review field, enter the date on which you must reassess the competency, if appropriate.

Viewing Qualifications Framework Details

8. Note: This step applies to unit standard competencies only.

   Click the Unit Standard Qualifications Framework Details tab.

   The Qualifications Framework Details for the unit standard competency appear, including the number of credits associated with the competency, the field of learning to which the competency belongs, and the unit standard identifier.

9. Repeat from Step 1 to select additional competencies.

10. Save your work.

   To record outcomes achieved:

You record outcomes achieved towards a unit standard competency in the Outcomes Achieved window.

1. Select a unit standard competency and click the Outcomes Achieved button.

2. Select the name of the outcome achieved towards the selected unit standard competency.

   The assessment criteria for this outcome appear in the Assessment Criteria field.

3. In the Date From field, select the date on which the outcome was assessed as achieved.

4. If you must reassess the outcome at a future date, enter that date in the Date To field.

5. Repeat from Step 2 for additional outcomes for this unit standard competency.

6. Save your work.

   If the worker has achieved all outcomes for a unit standard competency, Oracle HRMS updates the status of the competency to Achieved when you save the competency profile. Otherwise, the competency status remains In Progress.

   To copy competencies to the competency profile:

1. Click Copy Competencies to open the Copy Competencies window.

2. In the Copy Competencies window, do one of the following:

   • Select Core Competencies to copy competency requirements defined for the business group.

   • Select Primary Assignment Competencies to copy competency requirements from the organization, job, position, and grade to which the worker is assigned.

   • Select a vacancy to copy the competency requirements from a vacancy definition in Oracle iRecruitment. The application automatically copies competency requirements for the organization, job, position, and grade for which you defined the vacancy, in addition to any requirements that are specific to the vacancy.

3. Enter the dates between which the copied competencies are valid. You must specify a start date, but the end date is optional.

4. Click Copy.

   You can delete or update any of the copied competencies (for example, by specifying proficiency levels and certification details).

5. Save your work.