If you want employees' statements of earnings to show hours actually worked and any regular non-worked hours (such as time on jury duty or paid holidays), you create a regular non-worked hours earnings type.

Regular wages or salary are reduced for employees who have entries for regular non-worked hours. The sum of the worked hours and regular non-worked hours is equal to the regular hours.

To create regular non-worked hours, first create an earnings category for reducing regular wages, using the application utilities Lookups window. Then set up an earnings type using the Earnings window.

   To create an earnings category to reduce regular wages:

1. In the Lookups window, query US_EARNINGS in the Type field.

2. Enter a unique code for the earnings category in the Code field.

3. Enter a name for the earnings category, such as "Regular Non-Worked" in the Meanings field.

   This name will display in the list of values for the earnings category.

4. Select an appropriate access level.

5. Save the earnings category.

   To create a regular non-worked hours earnings type:

1. Set your effective date early enough to handle any historical entries you may want to make.

2. Identify the earnings.

   The earnings classification must be either Earnings or Supplemental Earnings. The earnings classification cannot be Imputed Earnings or Non-Payroll Payments.

3. Enter calculation rules for the earnings type.

   You must select either Hours_X_Rate or Hours_X_Rate_Multiple. You cannot select a flat amount or a percentage of regular earnings.

4. Check the Reduce Regular check box.

5. If necessary, enter rules to control payments by separate check, and to limit the deductions processed against the earnings or payment.

6. Save your work.

7. Review and if necessary, make changes to the components generated for the earnings.

   See: Reviewing Earnings and Deductions Structures

   Important: If you make mistakes when initiating an earnings or payment so that the components generated for it need correction, delete all the generated components and re-initiate the earnings.