To run the End of Year EDI process:Use the End of Year process to produce your statutory End of Year return to HMRC for employees in your enterprise. The End of Year process has four separate sub-processes. The four processes are:
End of Year Process - the controlling program
Year End Multiple Assignments Report
End of Year Reconciliation Report
Year End P60 Report
Assignments must not transfer tax district from a UK tax district to a Isle of Man tax district. Oracle does not support the End of Year processing for assignments with an Isle of Man tax district. If you have an IOM assignment in your End of Year Archive, then delete the assignment action(s) from the archive procedure and retry the process.
The End of Year process runs in two modes, Full and Partial allowing you to make partial submissions.
When you select full EOY mode, the application produces the following output:
Full details of PAYE, NI, SSP and SMP for all employees. This is written to a .mf file for production of the P14 EDI file that you submit to HMRC.
A listing which summarizes totals on the full return.
A Multiple Assignments report showing details of all multiple assignments in the return where earnings are aggregated into one assignment.
Note: You must manually submit the Year End P60 Report process to generate the P60 report. The application does not generate the P60 reports automatically when you use the Full EOY mode.
However, whether you choose to submit a single or multiple P14's, each submission will have some Quality Standard validation run against it but full validation will not be completed until you submit all the parts and subsequently submit a single P35 using the Internet service for PAYE.
You can choose to submit each PAYE scheme in several batches of P14's. For example, a company split geographically might choose 'North', 'South', 'East' or 'West' as their part identifiers.
Run the 'Invalid NI Numbers Report' and 'Invalid Tax Codes Report' prior to the end of the tax year to identify invalid NI numbers and UK Tax codes within the payroll system. Correct any errors before running the End of Year process as one incorrect P14 record will cause the entire file to be rejected.
After you return the End of Year Reconciliation report and associated P14 ('s), you can submit changes as an 'Amended' return, for example, where a new employee did not have an initial P14 return. You can choose an assignment set when creating an 'Amended' return.
You only use Amended Returns for entering additional records. You use HMRC website for entering corrections to returns.
You run the process from the Submit Requests window.
To run the End of Year EDI process:In the Name field, select End of Year Process.
In the Parameters window, enter the end date for the process using the format 05-APR-YYYY (current tax year).
Select the EOY mode you want to run - full or partial listing. The default is Full.
Select the Employer PAYE Reference if you are submitting partial P14's.
Only payrolls in the tax district are included in the return. Leave blank for all payrolls to be included.
Enter a Unique ID for this part of the P14.
Indicate if the return is Original or Amended.
Enter a Unique Test ID if you are running a test for HMRC.
Note: If you select Y as the EDI Test Indicator, then you must enter the Unique Test ID.
Choose an assignment set if required. You cannot use assignment sets if the Return type is set to 'O' and the EDI Test Indicator is 'No'.
Only use an assignment set in exceptional circumstances such as when the P35 has been completed but many employees were excluded from the previous P14 EDI transmission in error.