Setting initial values for balances is an essential task for new customers migrating from other systems.

Such balances typically consist of both legislative and customer defined balances. For example, a legislative balance could be the amount of tax deducted for each employee during the tax year. A customer defined balance could be the number of vacation days taken by each employee during the calendar year.

The correct initial setting of these balances is essential for subsequent processing to be valid.

The Initial Balance Upload process allows the specification and loading of initial balances into the system. System implementers use this process once only, on migration. After that, balance maintenance is carried out automatically by Oracle Payroll.

   To load initial balances into Oracle Payroll:

1. Define an element and input value for the initial balance feed. Select the classification Balance Initialization for this element.

2. Set up initial balance values in the tables

   PAY_BALANCE_BATCH_HEADERS

   PAY_BALANCE_BATCH_LINES

   For more information, see the technical essay: Balances in Oracle Payroll.

3. In the Submit Requests window, select Initial Balance Upload.

4. Run one or more of the four modes as appropriate:

   Validate: checks the details in the batch to be uploaded

   Transfer: creates the balances in the batch

   Undo transfer: reverses the effects of a transfer

   Purge: removes the batch from the batch tables

5. Select the batch to be processed.

6. Choose the Submit button.

7. Continue to run the process for as many modes as you require.