To run the PrePayments process:Run this process when you want to do one of the following:
Distribute employee pay over more than one payment method using either a percentage or monetary split. You define the amount or percentage to be paid by each method for each employee in the Personal Payment Method window. You can also indicate that payment methods should take account of run types and run types at personal level.
Override the default payment methods. For example, you may need to run a supplemental payroll for which the distribution between payment methods will be different from that specified for the regular run. When you override the defaults, the payments for the supplemental run only are distributed according to the override payment method that you specify.
If Multiple Assignments is enabled for your Payroll, the PrePayments process creates one regular cheque for all assignments and one cheque for each separate payment. Assignments must be included on the same payroll in the same payroll period or they will not be included.
Note: The Net Pay from each assignment is deposited into the payment method account for the primary assignment unless the primary assignment is not processed. If it is not processed and the secondary assignment does not have a personal payment method, the employee receives a cheque.
Additional Information: You cannot delete personal payment methods if a PrePayment process is run.
Canada only: The PrePayments process creates different results depending on the setting of the Payroll Archiver Level option, which is set at the business group level. If you set it to "Tax Group," PrePayments consolidates the payment for all GREs of an assignment (which must belong to the same tax group), and Cheque Writer/Deposit Advice generates only one cheque or deposit (this can happen only at the beginning of the year, after running the last payroll for the previous year and before running the first payroll of the current year). If you set it to "GRE," PrePayments creates separate payments for each GRE, and Cheque Writer/Deposit Advice generates a cheque or deposit advice for each GRE.
See: Entering Payroll Archiver Level Information
You run this process from the Submit Requests window.
To run the PrePayments process:In the Name field, select PrePayments.
In the Parameters window, select the name of the payroll or consolidation set to run the process for.
When you select a payroll, the default consolidation set is displayed.
Enter the start and end dates of the time span for the prepayments processing to cover.
Note: If you specify the end date and not a start date, the process automatically uses the start date of the period for the end date you specified.
If required, enter an override payment method. The method you select overrides all other payment methods for this processing.
Choose OK.
Choose Submit