To view the properties of the Verify PO subprocess, select its process activity in the navigator tree, then choose Properties from the Edit menu. The Verify PO subprocess has a result type of PO Document Verification, indicating that when the subprocess completes, it has a result of Failed Verification or Passed Verification. These results correspond to the lookup codes in the PO Document Verification lookup type, in the PO Standard item type.

This subprocess activity is not runnable, indicating that it cannot be initiated as a top-level process to run, but rather can be run only as a subprocess when called by a higher-level process.

This subprocess activity makes sure the purchase order is complete and the information is valid.

The subprocess begins at node 1.

Node 2 checks if the document is open (for example, not finally closed).

Node 3 checks that the document status is compatible with an approval action (for example, its status is not closed, frozen, or on hold). Node 4 verifies that the document is complete, such as ensuring that it contains at least one line and one distribution.

If the document state does not allow an approval action at node 3 or the document is incomplete at node 4, a notification of such at node 8 or 9, respectively, is sent to the document owner. Then, at node 10, the purchase order status is set back to what it was before it entered this subprocess, and the workflow ends at node 11. If you modify and resubmit the purchase order or create a new one, the PO Approval workflow starts over when you submit the purchase order for approval.

If the document passes validation at nodes 3 and 4, node 12 records in the Action History window that the document has been submitted for approval. Then the activity Can Owner Approve? (outside this subprocess, in the PO Approval Top Process) begins.

If the Document Approval Manager fails at node 2, 3, or 4, the notification activity at node 5, 6, or 7 sends a notification of the failure to the document owner. Once the Document Approval Manager is restarted successfully, the workflow continues if the document owner or system administrator responds to the notification with Retry.

See: Document Status Checks. See: Document Submission Checks.